Accounting Administrator

ECS Ltd•Carrollton, TX

About The Position

The Accounting Administrator provides accounting, financial, and administrative support to assigned offices or business units. This position is responsible for maintaining accurate financial records, processing accounting transactions, supporting reporting activities, and ensuring compliance with company policies and procedures. The Accounting Administrator serves as a key resource to office leadership by promoting financial accuracy, operational efficiency, and effective administrative support.

Requirements

5 years of related experience
High school diploma or GED required. Associates Degree or higher in Accounting preferred
If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
Working knowledge of accounting principles, bookkeeping practices, financial reporting, and general office administration
Knowledge of accounts payable, accounts receivable, invoicing, reconciliations, payroll support processes, banking activities, and general ledger concepts
Strong analytical, organizational, and problem-solving skills
Ability to accurately process, review, and reconcile financial transactions
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong attention to detail and commitment to accuracy
Proficiency with Microsoft Office Suite, including advanced Microsoft Excel skills
Ability to learn and utilize accounting, financial management, and business systems
Effective written and verbal communication skills
Ability to work independently while collaborating effectively with office and corporate teams
Ability to exercise sound judgment and maintain confidentiality of sensitive information
Ability to identify process improvement opportunities and implement efficient business practices
E-4 (US Military rank)

Responsibilities

Manages accounts payable, accounts receivable, invoicing, and related accounting activities while ensuring accuracy, timeliness, and compliance with company policies and procedures
Maintains office financial records, including account reconciliations, petty cash administration, check processing, and documentation of financial transactions
Compiles, analyzes, distributes, and maintains financial reports and supporting documentation for office leadership and corporate accounting
Assists managers with financial reporting, budget tracking, and preparation of business review materials and presentations
Reconciles and process company credit card transactions and supporting documentation inaccordance with established procedures
Maintains certificates of insurance and associated administrative records
Supports fleet administration activities, including vehicle purchases and sales, licensing, regulatory compliance requirements, and related recordkeeping
Coordinates with corporate accounting and administrative teams to ensure accurate financial reporting and resolution of accounting-related inquiries
Supports periodic audits, financial reviews, and internal compliance requirements by maintaining accurate and complete documentation
Identifies opportunities to improve accounting workflows, administrative processes, and operational efficiency
Maintains confidentiality of financial, employee, and business information
Provides administrative support and assist with office operations as needed