Logistics Coordinator Jobs

About The Position

Requirements

• Associate degree in Administrative Office Technology or a related field and two years of office administration experience, or equivalent experience.
• Competency in Microsoft Outlook, Office, Word, and Excel.
• Excellent organizational, decision-making, and problem-solving skills.
• Ability to promote an inclusive environment that reflects the diversity and backgrounds of students and employees, where each individual feels respected and valued.
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of College students and employees.
• Selected candidate must undergo pre-employment background checks, including a criminal history check; any offer is contingent on the outcome.

Nice To Haves

• Bachelor's degree.
• Bilingual Spanish/English communication skills.

Responsibilities

• Oversee office administration and coordinate support staff workflows within the School(s).
• Prepare full-time and adjunct faculty contracts, Program and School Chair overload contracts, semester loading forms, new-hire information, and other employment records while maintaining confidentiality.
• Enter Program courses into Banner and coordinate room scheduling.
• Oversee textbook ordering and management for the School(s).
• Assist with data collection to analyze student enrollment, retention, and completion trends for the School and Program.
• Work with the Dean and Vice-Chancellor of Academic Affairs to provide updates on course scheduling, maintenance, and room scheduling.
• Assist in developing and maintaining School printed materials, including semester schedules, student guides, and promotional materials.
• Assist with travel Spend Authorizations, overnight accommodations, rental car reservations, travel requests, and reimbursement requests for School faculty and staff.
• Maintain School office records and student files, updating records as needed.
• Coordinate correspondence and weekly department meetings among the Dean, Chairs, and School staff and faculty.
• Assist in coordinating office or classroom coverage when School staff or faculty are absent.
• Ensure office, classroom, and lab supplies are available in each classroom.
• Oversee purchase requisitions, verify them against monthly budget reports, and develop financial reports as directed by the Dean.
• Oversee School facility maintenance and room-key inventory and distribution.
• Maintain the master calendar for School faculty and staff; coordinate School meetings; and schedule or coordinate student appointments with program chairs or academic advisors.
• Ensure typed course materials, including tests, quizzes, semester schedules, and syllabi, are accurate, timely, and compliant with college deadlines and quality standards.
• Coordinate staff and faculty training and onboarding materials as required, and maintain professional-development records.
• Assist in coordinating academic events, including Honors Convocation, faculty in-service, and New Faculty Orientation.
• Work with other college areas and serve on committees in support of college goals.
• Maintain professional and effective working relationships with faculty, staff, and students.
• Participate in appropriate professional-development opportunities to stay current in required job knowledge and skills.
• Perform other duties logically associated with the position as assigned, while following FERPA, applicable regulations, and professional standards.

Benefits

• Multiple medical plan options paired with a Health Savings Account and employer contribution.
• Dental plan with no-cost preventive services and orthodontia coverage.
• Vision plan with low-cost exams and allowances for glasses or contact lenses.
• Employee Assistance Program with confidential counseling, legal consultations, financial planning consultations, and other resources at no cost.
• Wellness program with opportunities to earn $250 in Wellness Rewards.
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care.
• 10% employer retirement contribution, fully vested after two years.
• Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
• Short-term and long-term disability benefits.
• Fee remission for employees, spouses, and dependent children.
• Tuition assistance for undergraduate, graduate, and doctoral programs.
• Paid professional development opportunities.
• Paid time off including vacation, sick leave, holidays, and winter recess.
• Flexible work arrangements where available.
• Paid childbirth recovery leave (8 weeks).
• Paid parental leave (4 weeks).
• Eligibility for Public Service Loan Forgiveness.
• Discounts on gym memberships, transportation, and various retail services.