Executive Assistant Jobs

About The Position

Requirements

• 2 – 3-years’ experience as an Executive Assistant or Administrative Assistant
• Associate’s degree or higher
• Strong organizational, written and verbal communication skills
• Expert Microsoft Office Suite Skills
• Project Management
• Ability to work independently and collaboratively
• Ability to interface effectively and professionally with senior level management
• Strong ability to multi-task several projects at once
• Strong Organizational skills
• Strong attention to detail (should ideally be able to spot grammatical errors in documents)
• Independent worker/team player
• Flexibility to work overtime; as needed
• High technological skills/literacy needed
• High School diploma or equivalent required

Nice To Haves

• Experience with internal document management system preferred

Responsibilities

• Interface effectively and professionally with all members of the department.
• Process expense reports.
• Reserve conference rooms and order food or refreshments if necessary.
• Coordinate and send out meeting invitations electronically.
• Coordinate office space for visitors.
• Answer phones and coordinate multiple schedules, travel, and meetings for executive(s).
• Create, edit and se- up and maintain filing system.
• Process expense reports and reconcile credit card statements.
• Create detailed PowerPoint presentations.
• Interface effectively and professionally with senior level management and Board Members.
• Extensive project management –Compiles and oversees quarterly Board meetings.
• Serve as administrator on board portal site (Diligent).
• Other duties as assigned (e.g. copying, office supply orders, event set-up and coordination).
• Follow all established policies and procedures.
• Perform other duties and projects as assigned.

Benefits

• company 401k plan which includes a company match and immediate vesting
• comprehensive insurance options including medical, dental, vision, AD&D, supplemental life, long-term disability, pre-tax Health Savings Account with employer contributions, and pre-tax Flexible Spending Account (FSA)
• adoption, surrogacy, and fertility assistance
• paid parental leave and family support solutions including care options for your family
• paid vacation days, holidays, and volunteer time off
• tuition reimbursement
• an annual mentorship program
• leadership development resources
• access to LinkedIn Learning