Executive Assistant Jobs

About The Position

Requirements

• 10+ years of experience supporting VP-level leaders.
• Highly organized, with exceptional communication skills and the ability to manage multiple high-priority projects involving different management and professional levels.
• Experience leveraging or critically considering how to integrate AI into work processes, decision-making, or problem-solving, such as through AI-powered tools, workflow automation, or analysis of AI-driven insights.
• Proficiency with Zoom, Microsoft Office (Word, Excel, PowerPoint, and Outlook), Box, Concur, and Google Docs.
• Experience handling confidential materials.
• Professional demeanor and strong soft skills.
• Positive, personable, can-do attitude.

Nice To Haves

• Desire to grow and take on independent projects.

Responsibilities

• Schedule appointments, plan meetings, and maintain complex and changing calendars while resolving scheduling roadblocks.
• Draft and prepare routine and advanced correspondence, emails, presentations, and reports; review outgoing correspondence for accuracy, formatting consistency, signatures, and compliance with executive procedures.
• Optimize leadership and organizational use of time and make decisions about short-term priorities and work activities.
• Arrange travel in accordance with company procedures and support the organization in obtaining necessary visas, passports, and other travel documents.
• Compile, prepare, and process leadership expenses and credit card reconciliation.
• Identify organizational issues and initiate or facilitate solutions.
• Assist internal departments with new-hire setup.
• Help new hires with expense reporting, travel systems, and other internal processes and tools.

Benefits

• Health plans
• Flexible spending accounts
• 401(k) plan with company match
• Employee stock purchase plan (ESPP)
• Matching donations
• Flexible time away plan
• Family leave programs
• Equity, when applicable
• Variable/incentive compensation