Executive Administrative Assistant , GCSO PICS

Johnson & Johnson • Raritan, NJ

2d • Onsite

About The Position

Johnson & Johnson is seeking an Executive Administrative Assistant in its Global Commercial Strategy Organization (GCSO), based in Raritan, New Jersey. The role supports the Vice President of Portfolio Innovation & Commercialization Strategy and team, as well as the Worldwide Vice President of Cardiopulmonary, GCSO. The position calls for a highly organized, proactive, self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations. Occasional business travel and travel between campuses in Pennsylvania and New Jersey may be required. The position is overtime eligible.

The assistant coordinates calendars and meetings, supports meeting preparation, arranges domestic and international travel, prepares expense reports and business materials, and assists with department and group meeting logistics. The role also handles confidential documentation, follows up on delegated work, responds to inquiries, supports administrative purchasing and contract processes, maintains distribution lists, and partners with other administrative assistants to provide coverage.

Johnson & Johnson describes its work environment as inclusive and guided by its Credo. The company states that employees may participate in retirement and savings plans and lists time-off benefits including vacation, sick time, holidays, work/personal/family time, parental leave, bereavement leave, caregiver leave, volunteer leave, and military spouse time off, subject to applicable plan and policy terms.

Requirements

• High school diploma or equivalent level of education is required.
• At least 8 years of executive-level administrative experience is required.
• Demonstrated expertise in Microsoft Word, Excel, PowerPoint, and Outlook is required.
• Experience with HR systems such as Workday, online travel systems, and/or expense reporting systems such as Concur is required.
• Proficiency with productivity tools and portal technologies such as Teams, Zoom, and SharePoint sites is required.
• Experience handling logistics for large internal meetings is required.
• Ability to manage multiple priorities, maintain confidentiality, and work with poise and professionalism in a complex, high-profile, rapidly changing environment.
• Ability to work collaboratively as part of a team and demonstrate exceptional written and verbal communication skills.
• Ability to work with urgency while maintaining professionalism.
• Ability to use sound judgment and emotional intelligence and act as a trusted advisor to leaders and departmental team members.
• Ability to multitask, work with minimal supervision, and achieve results in a fast-paced environment.
• Strong organizational skills and experience supporting and working in a matrix organization are preferred.
• Occasional business travel and travel between PA/NJ campuses may be required.

Nice To Haves

• Vocational, certificate, technical, or associate degree.
• Strong organizational skills and experience supporting and working in a matrix organization.
• Proficiency with productivity tools and portal technology such as AskGS, Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, and hire.jnj.com.

Responsibilities

• Coordinate complex calendars for supported leaders.
• Support preparation for meetings, including meetings with the Johnson & Johnson Innovative Medicine Group Operating Committee (GOC).
• Schedule and arrange large and small meetings with internal, external, and global partners, including GCSO, regional, and R&D partners.
• Prepare domestic and international travel arrangements, expense reports, presentations, memos, and correspondence.
• Coordinate preparation for team meetings, training sessions, and off-sites.
• Handle documentation appropriately, confidentially, and in a timely manner.
• Follow up on items delegated to others by the leader.
• Maintain current department-wide email and other distribution lists.
• Screen calls and respond to complex inquiries from employees at all levels and external sources.
• Provide support for contracts, purchase orders, and other administrative needs.
• Provide logistical support for large departmental and group meetings, including meeting rooms, catering, audiovisual support, and agendas.
• Partner with other administrative assistants and provide coverage for vacations and vacancies as needed.

Benefits

• Company consolidated retirement plan (pension), subject to plan terms.
• 401(k) savings plan, subject to plan terms.
• 120 hours of vacation per calendar year, subject to policy and date-of-hire terms.
• Sick time, with the amount depending on employee location and applicable policy.
• Holiday pay, including floating holidays: 13 days per calendar year.
• Work, Personal and Family Time: up to 40 hours per calendar year.
• Parental leave: 480 hours within one year of a child's birth, adoption, or foster care placement.
• Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
• Caregiver leave: 80 hours in a 52-week rolling period.
• Volunteer leave: 32 hours per calendar year.
• Military spouse time-off: 80 hours per calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED