Executive Administrative Assistant , GCSO PICS
About The Position
Johnson & Johnson is seeking an Executive Administrative Assistant in its Global Commercial Strategy Organization (GCSO), based in Raritan, New Jersey. The role supports the Vice President of Portfolio Innovation & Commercialization Strategy and team, as well as the Worldwide Vice President of Cardiopulmonary, GCSO. It calls for a highly organized, proactive, self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations. The assistant coordinates complex calendars and meetings, prepares executives and teams for meetings, arranges domestic and international travel, and supports expenses, presentations, correspondence, and administrative processes. The role includes logistics for large departmental and group meetings, confidential document handling, follow-up on delegated items, responding to inquiries, and partnering with other administrative assistants to provide coverage. Occasional business travel and travel between company campuses in Pennsylvania and New Jersey may be required. The position is overtime eligible.
Requirements
- High school diploma required.
- At least 8 years of executive-level administrative experience required.
- Demonstrated expertise in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook, required.
- Experience with HR systems such as Workday, online travel systems, and/or expense-reporting systems such as Concur required.
- Proficiency with productivity tools and portal technologies such as Teams, Zoom, and SharePoint sites required.
- Experience handling logistics for large internal meetings required.
- Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, rapidly changing environment.
- Ability to work collaboratively as part of a team and demonstrate exceptional written and verbal communication skills, urgency, and professionalism.
- Ability to use excellent judgment and emotional intelligence and act as a trusted advisor to leaders and departmental team members.
- Ability to multitask, work with minimal supervision, and achieve results in a fast-paced environment.
- Strong organizational skills and experience supporting and working in a matrix organization preferred.
- Position is based in Raritan, New Jersey, and may require occasional business travel and travel between PA/NJ campuses.
- The position is overtime eligible.
Nice To Haves
- Vocational, certificate, technical, or associate degree preferred.
- Solid computer skills and proficiency with productivity tools and portal technology such as AskGS, Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, and hire.jnj.com.
- Strong organizational skills and experience supporting and working in a matrix organization.
Responsibilities
- Coordinate complex calendars.
- Support preparation for meetings, including meetings with the Johnson & Johnson Innovative Medicine Group Operating Committee (GOC).
- Schedule and arrange large and small meetings with internal, external, and global partners, including GCSO, Regions, and R&D partners.
- Prepare domestic and international travel, expense reports, presentations, memos, and correspondence.
- Coordinate preparation for team meetings, training, and off-sites.
- Handle documentation appropriately and confidentially, and in a timely manner.
- Follow up on items delegated to others by the leader.
- Maintain current department-wide distribution lists for email and other communications.
- Screen calls and respond to complex inquiries from employees at all levels and external sources.
- Provide support for contracts, purchase orders, and other administrative needs.
- Provide logistical support for large departmental and group meetings, including meeting-room space, catering, audiovisual support, and agendas.
- Partner with other administrative assistants and provide coverage for vacations and vacancies as needed.
- Support the Vice President of Portfolio Innovation & Commercialization Strategy and team, and the Worldwide Vice President of Cardiopulmonary, GCSO.
- Travel occasionally for business meetings and between Pennsylvania and New Jersey campuses, as needed.
Benefits
- Company consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
- Vacation: 120 hours per calendar year.
- Sick time: 40 hours per calendar year, with different amounts for employees residing in Colorado or Washington.
- Holiday pay, including floating holidays: 13 days per calendar year.
- Work, Personal and Family Time: up to 40 hours per calendar year.
- Parental leave: 480 hours within one year of the birth, adoption, or foster care of a child.
- Bereavement leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- Caregiver leave: 80 hours in a 52-week rolling period.
- Volunteer leave: 32 hours per calendar year.
- Military spouse time-off: 80 hours per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
