Executive Assistant Jobs

About The Position

Requirements

• Proven experience supporting senior executives in a global, complex environment
• Exceptional calendar and inbox management skills with strong attention to detail and prioritization capabilities
• Demonstrated ability to remain organized, decisive, and effective during periods of heightened activity, unexpected challenges, or urgent situations
• Strong judgment, discretion, and ability to manage highly sensitive information
• Proven ability to adapt quickly, reprioritize effectively, and maintain a high standard of execution under pressure
• Strong problem-solving skills, risk awareness, and the ability to anticipate issues before they arise
• Highly proactive, resourceful, and accountable
• Calm and composed in high-pressure situations
• Thrives in environments characterized by ambiguity, urgency, and rapidly changing priorities
• Comfortable operating when plans change quickly and responsiveness is essential
• Exercises strong judgment regarding what requires immediate escalation versus independent resolution
• Resilient, adaptable, and effective when faced with unexpected challenges or disruptions
• Highly reliable, responsive, and committed to excellence

Nice To Haves

• Experience supporting leaders in highly dynamic, operationally critical, regulated, or rapidly changing environments is strongly preferred

Responsibilities

• Own and proactively manage a highly complex global calendar across multiple time zones
• Prioritize and sequence meetings to optimize executive time and business outcomes
• Anticipate scheduling conflicts and independently resolve competing demands
• Rapidly adjust schedules and priorities in response to emerging business needs, urgent matters, and changing executive requirements
• Manage frequent reprioritization while ensuring critical commitments remain on track
• Manage a high-volume executive inbox, including triaging, drafting responses, and flagging priority items
• Act as a trusted gatekeeper, ensuring timely follow-up and effective communication flow
• Track key decisions, deliverables, and action items
• Exercise sound judgment in identifying, escalating, and coordinating time-sensitive matters requiring immediate attention
• Coordinate extensive domestic and international travel, including detailed itineraries
• Manage travel in an environment where plans may change with little notice
• Develop contingency plans and alternative arrangements to minimize disruption
• Remain calm, resourceful, and solutions-focused when responding to unexpected changes or urgent requests
• Partner with senior leaders, internal partners, and external stakeholders globally
• Build strong relationships to facilitate efficient decision-making and information flow
• Support preparation for key meetings, including briefing materials and follow-up activities
• Coordinate sensitive and time-critical activities with discretion, professionalism, and urgency
• Provide an in-office presence at the Toronto location approximately three days per week
• Provide on-site executive support and coordinate logistics for in-person meetings and events

Benefits

• Base Pay
• Incentive plans
• Sales incentive plans (for certain sales focused roles)