Senior Executive Assistant (Hybrid Waltham, MA)

ZoomInfo • Waltham, MA

22h • Hybrid

About The Position

ZoomInfo is hiring a Senior Executive Assistant to support senior leaders, including the CPO and his staff, in a hybrid role in Waltham, Massachusetts. The position manages complex calendars, domestic and international travel, leadership meetings, follow-up on decisions, and team culture and events. The assistant is expected to understand leadership priorities, exercise discretion and judgment, protect leaders’ time, and keep information and action items moving across the broader product organization.

Requirements

• At least 5 years of experience providing executive support to senior leaders.
• Strong calendar management experience across multiple leaders, including complex scheduling, shifting priorities, and travel.
• Experience supporting executives at a software or technology company.
• Experience helping run leadership meetings, including agendas, preparation, notes, and action-item follow-through.
• Strong written communication skills; writing should be clear, concise, and direct.
• Highly organized, with strong attention to detail across multiple moving pieces.
• High degree of discretion when handling sensitive organizational, personnel, and strategic information.
• Proactive, self-directed, resourceful, adaptable, and able to work effectively amid rapid changes.
• Able to build context, relationships, and sound judgment to support leaders and the broader team.
• Clear and diplomatic communicator who is comfortable protecting leadership priorities and pushing back when appropriate.

Nice To Haves

• Experience supporting a leadership team rather than a single executive.
• Experience with event planning, offsites, or team programming.

Responsibilities

• Manage complex calendars across multiple leaders and coordinate domestic and international travel.
• Use an understanding of leaders’ priorities to make scheduling decisions and push back on requests when appropriate.
• Schedule and set up recurring meetings for the CPO and his staff, including staff meetings, reviews, and check-ins.
• Coordinate meeting agendas with participants, prepare and organize accessible materials, and help keep meetings on track.
• Connect leadership team members when coordination or brief discussions are needed.
• Track meeting action items, follow up on outstanding work, and help communicate important updates to the broader product organization clearly and promptly.
• Plan team events, offsites, and office gatherings, and recognize team members’ wins, milestones, and life events.
• Plan and coordinate leadership offsites and organization-wide events, including venue and agenda logistics.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed