Executive Assistant, Intelligent Systems Experience (SEAR)

Apple • Cupertino, CA

1d

About The Position

The Executive Assistant supports the VP of Intelligent Systems Experience (SEAR) in a fast-paced, collaborative environment. The role requires flexibility, strategic thinking, and strong problem-solving skills to manage shifting priorities and last-minute changes. Working alongside the VP, the Executive Assistant manages complex schedules and ensures the executive’s time is used effectively. The position serves as the primary gateway to the VP’s calendar and involves close collaboration with other executive assistants, project managers, leaders across Apple, and external organizations.

Responsibilities include daily calendar oversight, travel coordination, expense report submission, business and social event planning, and responding to day-to-day needs. The goal is to ensure the executive is consistently set up for success. The successful candidate is organized, analytical, proactive, adaptable, tech-savvy, and meticulous, with exceptional communication skills, attention to detail, professionalism, relationship-building ability, and discretion in handling confidential information.

Requirements

• At least 4 years of executive assistant experience supporting VP, SVP, or C-level executives in a high-tech industry.
• Experience managing highly complex calendars and proactively anticipating and resolving scheduling conflicts.
• Experience planning, managing, and executing events.
• Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members.
• Exceptional organizational skills, attention to detail, and discretion when handling confidential information.

Nice To Haves

• Ability to collaborate on assignments and handle sensitive and confidential information with integrity and discretion.
• Flexibility to adjust priorities on short notice.
• A proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Proficiency with Apple products, including Calendar, Numbers, and Keynote.
• Ability to handle conflict appropriately, knowing when to escalate issues and when to use common sense.
• AA or BS degree preferred.

Responsibilities

• Manage the VP’s complex calendar and daily scheduling, proactively anticipating and resolving conflicts.
• Coordinate travel.
• Submit expense reports.
• Plan and manage business and social events.
• Address a wide variety of day-to-day needs to support the executive.
• Collaborate with the VP, other executive assistants, project managers, leaders across Apple, and external organizations.
• Adapt to shifting priorities and last-minute changes while helping ensure the executive’s time is efficiently managed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed