Executive Assistant Jobs

About The Position

Requirements

• More than 10 years of relevant experience consistent with the Senior category identified in Column N.
• At least four years of duties or assignments specifically supporting Department of Defense programs.
• Extensive experience performing military or civilian executive-level support services, protocol, information management, and administrative-support activities.
• Experience performing executive-staff support functions and military protocol information-management or operations-support activities.
• Demonstrated ability to interface with senior Government leadership, including military or civil-service leaders.
• Experience may be from Government, a federally funded research and development center, or a profit or nonprofit Government support or development contractor environment.
• Ability to organize and manage executive schedules, correspondence, information requests, meetings, records, travel, and suspense-driven administrative actions.
• Ability to handle sensitive and classified information in accordance with applicable security requirements.
• Strong written and verbal communication, organization, attention to detail, and ability to coordinate across multiple stakeholders.
• Experience with the Defense Travel System (DTS).
• Experience with the Microsoft Office Suite.
• Bachelor’s degree from an accredited college or university.
• Must be a United States citizen.
• Must possess and maintain an active Top Secret security clearance.
• Must be eligible for Sensitive Compartmented Information access.
• Personnel supporting SCI efforts must possess a final Top Secret clearance based on a current T5 investigation and have eligibility for SCI access.
• Must be able to obtain access to applicable Space Combat Power Special Access Programs based on a current Pre-Screening Questionnaire when required.
• Must satisfy any additional security screening, classified-facility access, and program-access requirements associated with the position.
• Must maintain the required clearance and access eligibility throughout contract performance.

Responsibilities

• Provide executive-level administrative support, office management, personnel-management support, human-resources support, and configuration and data-management assistance.
• Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, distribute mail, and provide office-support services.
• Manage executive schedules and coordinate staff activities, meetings, events, and conventions.
• Plan Government travel from initial booking through reimbursement-voucher completion using the Defense Travel System.
• Analyze, interpret, monitor, disseminate, and help resolve internal and external inquiries, requests, and Task Management Tool actions to support established deadlines.
• Review and coordinate performance reports and help ensure documents comply with applicable Space Systems Command, Space Force, Air Force, and Department of Defense policies, laws, and regulations.
• Facilitate interfaces with internal and external acquisition organizations and support the completeness and quality of acquisition- and requirements-related documents.
• Develop, document, modify, transition, and maintain standard functional databases needed to support mission requirements.
• Support Government civilian recordkeeping and civilian human-resource management activities, including vacancy identification, requisition justifications, Requests for Personnel Actions, security waivers, Core Personnel Documents, and Manpower Change Requests.
• Attend and support the scheduling, security controls, and execution of meetings and reviews.
• Issue meeting purpose and objectives in advance, capture action items and minutes, and disseminate meeting records in a timely manner.
• Assist with military and civilian awards, decorations, quarterly and annual awards, special trophies, package preparation, quality checks, status monitoring, and awards-board support.
• Develop and maintain schedules using standard Microsoft Office applications, including Microsoft Project when assigned.
• Coordinate effectively with senior Government leadership, military and civilian personnel, FFRDC personnel, contractors, and other authorized stakeholders.
• Perform assigned duties without undertaking inherently governmental functions or committing or obligating the Government.

Benefits

• Comprehensive medical, dental, and vision plans.
• Flexible Spending Accounts.
• Matching 401K.
• Paid time off.
• Tuition reimbursement program.