Executive Assistant Jobs

About The Position

Requirements

• High school diploma or GED.
• At least 7 years of proven experience supporting senior C-suite or global corporate executives.
• Willingness and ability to accommodate executive priorities outside standard business hours.

Nice To Haves

• Bachelor’s degree.
• Experience supporting a senior legal executive, such as a General Counsel or Chief Legal Officer, or working in a corporate legal department or law firm.
• Experience in a large corporation and/or publicly traded company.
• Familiarity with Board of Directors and committee meeting support.
• Demonstrated ability to manage sensitive and privileged information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, and Teams) and Zoom.
• Effective written and verbal English communication skills, meticulous attention to detail, and a professional, consistent tone at all organizational levels, including senior leadership.
• Sound judgment, prioritization, and time-management skills in high-pressure situations.
• Organizational skills for managing logistics and planning leadership events, executive meetings, and business reviews.
• Experience coordinating company or customer events involving senior-level stakeholders.
• Flexibility and adaptability in a fast-paced environment with changing priorities and tasks.
• Self-motivation, initiative, and ability to work independently.
• Proven ability to multitask effectively across a variety of assignments.

Responsibilities

• Maintain meeting and conference schedules, proactively adjusting them as priorities change.
• Arrange domestic and international travel, prepare detailed itineraries, and complete expense reports promptly.
• Consolidate reports and materials for Legal leadership team meetings, Executive Leadership Team sessions, and senior business reviews.
• Coordinate logistics and materials for Board of Directors and committee meetings with the Corporate Secretary’s office and Legal team members.
• Manage logistics for leadership meetings and off-sites.
• Serve as a professional point of contact for the Legal organization, Executive Leadership Team peers and their Executive Assistants, outside counsel, and external partners.
• Handle sensitive, confidential, and legally privileged information with discretion and professionalism.
• Analyze and triage complex information requests, escalating and prioritizing them according to urgency and business impact.
• Support Legal department initiatives, communications, and special projects.
• Provide other administrative support and undertake special projects as assigned.

Benefits

• Medical, dental, and vision benefits
• Wellness incentives
• Retirement benefits
• Paid vacation, up to 15 days
• Paid sick days, up to 5 days
• Paid personal leave, up to 5 days
• Paid holidays, up to 13 days
• Birth and adoption leave
• Parental leave
• Family and medical leave
• Bereavement leave
• Jury duty leave
• Military leave
• Purchased vacation
• Short-term and long-term disability
• Life insurance
• Accidental Death and Dismemberment insurance
• Health Savings Account
• Health Care Spending Account
• Dependent Care Spending Account
• Tuition assistance
• May be entitled to short-term cash incentives, subject to plan requirements