R-103647 V101C - Executive Assistant | Business Development Representative & Appointment Setter
About The Position
Join Job Duck as an Executive Administrative Assistant supporting the smooth operation of a busy legal practice. The role provides high-level administrative support, manages schedules and communications, and helps maintain efficient workflows. It also supports client intake, tracks prospective clients, and ensures timely follow-up throughout the client journey. The position suits an organized, proactive person who communicates confidently with clients and can balance multiple priorities. The work has a direct impact on productivity, client satisfaction, and business success. The role is remote and follows Eastern Standard Time office hours of 8:00 AM to 5:00 PM. Monthly compensation is USD 1,060 to USD 1,150. English and Spanish are listed under Languages.
Requirements
- Previous administrative experience in a law firm is mandatory.
- Calendar management experience is mandatory.
- Ability to track prospective clients and maintain organized follow-up systems.
- Experience handling client inquiries and coordinating consultations.
- Comfort communicating with potential clients professionally and persuasively.
- Strong organizational skills.
- Confident and professional presence.
- Structured and methodical working style.
- Proactive mindset and ability to anticipate needs.
- Excellent written and verbal communication skills.
- Time management and prioritization skills.
- Attention to detail.
- Ability to manage multiple tasks simultaneously.
- Professional, client-focused communication.
- Ability to work independently in a remote environment.
- English and Spanish languages are listed.
Nice To Haves
- Experience supporting client intake, lead follow-up, or sales-related administrative processes.
- Experience working with CRM systems.
- Familiarity with sales pipelines, lead tracking, and client relationship management.
Responsibilities
- Identify opportunities to improve administrative and client management processes.
- Manage executive calendars, appointments, and scheduling priorities.
- Organize and maintain administrative records, documents, and correspondence.
- Support lead follow-up efforts to maximize consultation attendance and conversion opportunities.
- Coordinate meetings, consultations, and follow-up communications.
- Serve as a primary point of contact for clients and prospective clients.
- Prioritize multiple assignments while maintaining accuracy and attention to detail.
- Provide general executive and operational support for smooth daily business operations.
- Monitor and track new leads through the intake and consultation process.
- Maintain accurate client and prospect information within CRM systems.
- Assist with client onboarding and document collection.
- Coordinate with internal teams to ensure tasks and deadlines are completed efficiently.
- Respond to inquiries professionally and ensure timely communication.
- Prepare reports, summaries, and administrative documentation as needed.
- Maintain confidentiality when handling sensitive client and company information.
Benefits
- Great Place to Work Certification; the company states it has earned the certification every year since 2022.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
