Executive Assistant

AMB Group, LLC•Potomac, MD

About The Position

As a key member of the NWSL Atlanta 2028 front office, the Executive Assistant serves as a trusted partner to executive leadership, managing administrative and organizational responsibilities in support of the executive office’s daily operations and strategic priorities. The role provides scheduling, logistical, and general administrative support, participates in key projects as directed, acts as a liaison for communication to the Office of the President, and provides personal support related to the executive’s daily routines. The Executive Assistant proactively and confidentially manages the executive’s calendar and email, coordinates and prepares for meetings and games, and supports internal and external colleagues and groups. The role represents the President and front office professionally and reports directly to the Office of the President’s Head of Executive Operations. The ideal candidate thrives in a fast-paced environment, builds relationships, and works independently and with colleagues across all organizational levels. Flexibility, initiative, composure under pressure, resourcefulness, efficiency, strong communication and decision-making, critical thinking, urgency, attention to detail, professionalism, confidentiality, discretion, and customer focus are important to success.

Requirements

Bachelor’s degree and a minimum of 1 year supporting a C-level executive, or a minimum of 5+ years supporting a C-level executive (listed under qualifications and education requirements).
Previous experience directly supporting soccer or business executives, or previous experience supporting AMBSE business and soccer operations.
Working knowledge of the NWSL Atlanta 2028 front office and AMBSE organization.
Working knowledge of the NWSL Atlanta 2028 schedule and tentpole events.
Ability to be on call, accessible, and available as needed according to the executive office’s work and travel schedule and during the NWSL Atlanta 2028 season to support games and events.
Solid integrity and demonstrated role-model leadership.
Proven relationship-building ability and strong service orientation.
Superior attention to detail.
Active listening and excellent oral and written communication skills with all levels of personnel.
Efficient time-management skills and ability to self-direct across multiple concurrent assignments and events or activities.
Judgment and discretion to make well-reasoned, independent recommendations and decisions on significant matters.
Ability to work effectively with associates and leaders across the Blank Family of Businesses.
Resourcefulness and critical-thinking and problem-solving skills.
High drive to succeed, proactivity, follow-through, and results orientation.
Polish, poise, professionalism, and tact.
Advanced proficiency and working knowledge of Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, Forms, and OneNote.
Proven ability to maintain confidentiality and manage sensitive data and information.
Strong organizational skills.

Nice To Haves

Bachelor’s degree and a minimum of 1 year supporting a C-level executive (as an alternative to the stated 5+ years of C-level executive support).
Previous experience directly supporting soccer or business executives, or previous experience supporting AMBSE business and soccer operations.

Responsibilities

Proactively manage the NWSL executive’s calendar and schedule appointments with internal and external individuals and groups, coordinating with other assistants and department liaisons.
Serve as the primary point of contact for the executive’s availability.
Maintain the executive’s email communications, contacts, and other Microsoft Outlook data.
Coordinate executive travel using Concur; maintain travel itineraries, agendas, and advances; submit expense reports and reimbursement requests on behalf of the President.
Assist with travel coordination in partnership with travel and operations and aviation teams as needed.
Gather, compile, and analyze information from multiple sources, and prepare confidential correspondence, memos, reports, and itineraries using PC software.
Conduct basic research, compile information, and prepare documents for presentations to executives, team members, and other stakeholders.
Prepare logistics for meetings, presentations, and speaking engagements, including catering, audio, and IT requirements; attend select meetings to take, compile, and distribute notes.
Receive and screen phone calls with an exemplary telephone manner.
Create and maintain organizational systems using Microsoft OneNote.
Coordinate with front office team members on meetings, activities, special events, and celebrations, including those involving NWSL, MLS, MLS Next Pro, and other league offices.
Liaise between the executive and the owner/chairman on meeting and event scheduling, preparation of materials, and support for the President’s interactions with the owner/chairman.
Coordinate and support the executive’s gameday suite and guests before and during NWSL Atlanta 2028 home games.
Assist with departmental merchandise and apparel orders and partner with stakeholders on budget management.
Assist with departmental catering needs.
Process invoices for payment through Concur.
Support the executive’s spouse and family as needed, including with travel, game tickets, and parking.
Provide support for executive-office daily operations and office/life management, including personal support as needed.
Represent the executive office with integrity and discretion.