Executive Assistant

ODL, Inc•Zeeland, MI

2d•Hybrid

About The Position

The Executive Assistant provides primary support to the President and Chief Operating Officer, while also supporting the executive team and board of advisors as directed. This role provides multifaceted administrative assistance to help the executive team use its time effectively and interact productively with staff and the public. The Executive Assistant handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. The role requires discretion, sound judgment, confidentiality, flexibility, and foresight, along with strong communication skills and attention to detail. The Executive Assistant helps create a welcoming, helpful, upbeat, and productive office environment for internal and external customers; maintains the professional image and efficient operation of the office; and leads the planning and completion of ODL culture events.

Requirements

Eight years of experience in an administrative role reporting directly to senior management.
Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
Strong time-management skills and the ability to organize and coordinate multiple projects at once.
Flexible, adaptable team player willing to do what it takes to get the job done and who enjoys a challenge.
Excellent written and verbal communication skills.
Ability to maintain company confidences.
Integrity, credibility, and commitment.
Attention to detail, communication, initiative, planning and organization, and customer focus.

Responsibilities

Provide confidential, accurate, and timely administrative support to the President/COO, executive team, and board of advisors as directed.
Use discretion, judgment, and organizational knowledge to facilitate executive team activities and maintain confidentiality.
Anticipate support needs, take ownership of requests, and identify opportunities to add value.
Maintain and refine internal processes that support the executive team, coordinating internal and external resources to expedite workflow.
Plan and organize work so executive priorities are met, organizational goals are achieved, and best practices are upheld.
Create an upbeat, fun, and productive work environment that promotes positive employee relations.
Maintain and build upon the professional image of the office to support effective and efficient working conditions.
Lead the planning and completion of ODL culture events.
Independently initiate and implement processes to manage projects, information, and people.
Create a welcoming and helpful environment that meets internal and external customers’ needs.