Executive Assistant, E3

Western Governors University•Salt Lake City, UT

2d•$68,300 - $102,500

About The Position

The Executive Assistant, E3, supports Vice President-level executive leaders and senior leadership administrative functions across large departments or functional areas. The role serves as a primary point of contact and liaison for internal and external stakeholders, representing the university with confidentiality, diplomacy, discretion, and professionalism. It requires strong organization, attention to detail, and the ability to manage multiple priorities and deadline-driven tasks. The position supports leadership communications, calendars, meetings, travel, office operations, budgets, expenses, and special projects. It also conducts research and compiles data to support decision-making. Occasional travel of up to 20% is required, including designated company summits, typically one to two per year, and may include conferences, company-location visits, and other business events. This is a full-time, regular position classified for 40 standard weekly hours. The stated salary range is $68,300 to $102,500. The role is eligible for bonuses and benefits including medical, dental, vision, telehealth and mental healthcare; health savings and flexible spending accounts; life and disability coverage; supplemental insurance; legal and identity theft coverage; a retirement savings plan; a wellbeing program; discounted WGU tuition; flexible paid time off and sick time; 11 paid holidays; and other paid leaves, including up to 12 weeks of parental leave.

Requirements

Associate’s degree, or equivalent relevant experience that may substitute for the education requirement.
Four years of related experience; equivalent relevant experience may substitute for education at a rate generally defined as one year of experience for one year of education, at the hiring manager’s discretion.
Experience working with analytics to analyze data and identify trends.
Ability to handle confidential information with maturity and discretion.
Strong organization, attention to detail, and follow-through.
Strong written and verbal communication skills, including the ability to articulate concepts and ideas effectively with minimal supervision.
Proficiency with Microsoft Office Suite.
Excellent time-management skills and ability to work flexible hours when needed.
Ability to prioritize assignments and manage multiple deadline-driven priorities.

Responsibilities

Serve as a liaison between senior leadership and internal and external audiences, representing the university.
Coordinate communication between senior leadership and university leadership, faculty, staff, students, and external stakeholders.
Manage the senior leader’s calendar, including appointments, meetings, and travel arrangements.
Anticipate and prepare materials for meetings and other engagements.
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Prepare travel expense reports and ensure compliance with university policies.
Plan, organize, and coordinate meetings, conferences, and special events.
Prepare agendas, take meeting minutes, and follow up on action items as needed.
Establish and maintain reporting and tracking for deliverables and action items.
Organize and maintain electronic and physical file systems for efficient document retrieval.
Handle confidential and sensitive information with discretion.
Manage incoming and outgoing communications, emails, and phone calls on behalf of senior leadership.
Draft and edit correspondence, reports, presentations, speeches, and other specialized communications.
Oversee daily office operations, including supplies, office equipment maintenance, and administrative requests.
Assist in monitoring and managing budgets related to the senior leader’s office.
Process and track financial transactions and expenses.
Create and submit corporate credit card and senior leadership expense reports.
Assist with special projects and initiatives assigned by senior leadership.
Conduct research and compile data to support decision-making.
Perform other job-related duties as assigned.