Executive Assistant Jobs

About The Position

Requirements

• At least 5 years of prior executive support experience.
• Strong written and oral communication skills.
• Significant time-management, multitasking, and prioritization skills.
• Advanced skills in Outlook and other Microsoft Office programs, including Excel, Word, and PowerPoint.
• Mastery of Microsoft 365, including Outlook, Teams, SharePoint, Excel, and PowerPoint.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and time constraints.
• Ability to handle sensitive information with discretion and judgment.
• Ability to adapt to fast-moving and ambiguous environments.

Responsibilities

• Provide strategic executive support to the Chief Operating Officer for the Global Information Security organization.
• Manage complex calendars, communications, and multiple stakeholders proactively, resolving scheduling conflicts professionally.
• Coordinate across teams, regions, and lines of business; communicate with executives and line management to gather and convey relevant information.
• Manage time, multitask, and prioritize effectively.
• Resolve issues independently, remove friction from the executive’s day, coordinate schedules to maximize time, and create efficiencies.
• Manage Concur expenses, reimbursements, and expense reports.
• Plan travel and events, including regular leadership meetings, travel and market visits, and offsite leadership meetings.
• Communicate effectively in writing and verbally.
• Liaise with outside groups to coordinate events where the executive serves as a corporate chair, director, or committee member.
• Support high-level client contact and conversations involving sensitive information, using diplomacy and judgment.
• Prepare for meetings and follow up; align scheduling, preparation materials, and communications with enterprise priorities.
• Distill information, summarize presentations, and escalate important matters.
• Review materials for inaccuracies, gaps, and inconsistencies, and polish materials for senior audiences.
• Coordinate and collaborate with other executive assistants across the organization.

Benefits

• Bank of America describes its benefits as affordable, competitive, and flexible, and says it supports teammates’ physical, emotional, and financial wellness.