Executive Assistant II

The University of Toledo • Toledo, OH

2d

About The Position

The Executive Assistant II manages the administrative operations of the Office of University Marketing and Communications and supports the Vice President for Marketing and Communications. The role performs high-level administrative duties in a complex, changing environment; handles sensitive and confidential information; and makes independent decisions based on established policies and procedures. It serves as an initial point of contact for people seeking marketing and communications support and cultivates professional relationships with administrators across campus.

As office business manager, the position plans, executes, and evaluates finance and accounting processes, including department billing and budgeting, and serves as the Human Resources liaison for personnel action processing. The role also supports day-to-day operations of a university marketing and communications office and works with university leaders and campus partners. The ideal candidate is organized, resourceful, proactive, exercises sound judgment, anticipates needs, and brings people, processes, and priorities together.

The position is based at the University of Toledo. The posted starting salary is $52,000. The stated schedule is 8:15 a.m. to 5:00 p.m.; no weekend or holiday work is required. University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the Health Science Campus Medical Center include drug and other screenings required for the position.

Requirements

• Bachelor’s degree plus three years of progressively responsible administrative, secretarial, or financial processing experience for management; or five years of progressively responsible administrative experience or support in lieu of education.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams, and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal, written, and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all organizational levels.

Nice To Haves

• Experience in higher education.

Responsibilities

• Manage the administrative operations of the Office of University Marketing and Communications.
• Provide high-level administrative support to the Vice President for Marketing and Communications.
• Manage sensitive and confidential information and make independent decisions based on established policies and procedures.
• Serve as a point of contact for constituencies seeking marketing and communications support, and cultivate professional relationships with campus administrators.
• Plan, execute, and evaluate finance and accounting processes, including department billing and budgeting.
• Serve as the Human Resources liaison for personnel action processing.
• Support the day-to-day business operations of the university office.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior