Executive Assistant II
About The Position
Sensient Technologies is seeking a Group Executive Assistant to support the Group President and Senior Management team in a fast-paced executive environment. This role goes beyond traditional administrative support: the assistant will act as a trusted partner, manage competing priorities, anticipate leadership needs, exercise sound judgment, and ensure executive commitments and business operations run smoothly. The position requires professionalism, discretion, accountability, and the ability to adapt as priorities change. The successful candidate will manage complex calendars, global meetings, and international travel; prepare agendas, briefings, schedules, and presentations; coordinate communication with internal and external stakeholders; and oversee expenses, invoices, reimbursements, approvals, and travel and expense processes. The role also owns special projects, resolves issues, and identifies process improvements. The position is based in the Hoffman Estates, Illinois office, and the employee must reside in the area or be willing to commute. Visa sponsorship and relocation assistance are not available.
Requirements
- 10+ years of administrative experience, including at least 5 years supporting multiple senior-level executives.
- Ability to anticipate needs, understand priorities, make informed decisions, and recommend solutions independently.
- Strong accountability, attention to detail, and follow-through on tasks and projects.
- Ability to remain composed in a demanding environment, adapt to shifting priorities, communicate diplomatically, and handle confidential information discreetly.
- Excellent written and verbal communication and outstanding time-management skills.
- Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, as well as Microsoft Teams and Zoom.
- Ability to collaborate across global time zones and cultures and adapt to different working styles.
- Must be authorized to work in the United States without employment visa sponsorship.
- Must reside in the Hoffman Estates area or be willing to commute to the office.
Nice To Haves
- Experience supporting a Group President or C-suite executive.
Responsibilities
- Manage the Group President’s complex calendar, coordinate global meetings and international travel, and align leadership priorities across regions and time zones.
- Prepare agendas, briefing materials, schedules, and presentations, and identify conflicts or preparation gaps so leaders have the information needed to make decisions.
- Serve as a key liaison between senior leaders and internal and external stakeholders.
- Coordinate executive-level interviews with HR and Talent Acquisition and prepare clear, professional correspondence.
- Oversee expenses, invoices, reimbursements, approvals, travel and expense processes, and other administrative responsibilities accurately and discreetly.
- Take ownership of special projects, resolve issues, identify process improvements, and maintain momentum when circumstances change or challenges arise.
Benefits
- Comprehensive benefits program to support employees’ and families’ holistic well-being.
- Opportunities for recognition.
- Professional development and opportunities to build skills supporting long-term career growth.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
