Executive Assistant II
About The Position
The Executive Assistant II provides exceptional administrative support to the Vice President of Business Intelligence and Transaction Risk. This role helps keep priorities, meetings, travel, communications, and day-to-day operations running smoothly in a fast-paced global organization. The assistant manages a high volume of work, anticipates needs, prioritizes effectively, and takes action with minimal direction while responding calmly and quickly to changing priorities. This is a contract role based onsite in Austin, Texas, providing maternity leave coverage. The stated pay range is $26.00 per hour. Individual compensation may depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. Depending on eligibility and applicable plan terms, benefits for this temporary role may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.
Requirements
- At least 2 years of experience supporting management, such as VPs or CEOs.
- Ability to complete a high volume of tasks and projects with little to no guidance.
- Impeccable attention to detail and decision-making skills.
- Exceptional verbal and written communication skills.
- High levels of integrity and discretion in handling confidential information.
- Professionalism when dealing with people inside and outside the company.
Nice To Haves
- Experience with executive support, calendar management, and administration.
- Proficiency in Microsoft Office, Outlook, and PowerPoint.
- Experience with travel management tools such as Concur.
- Skills in event coordination and customer service.
Responsibilities
- Manage a complex, high-volume executive calendar with attention to priorities and urgency.
- Coordinate and schedule meetings while balancing competing requests.
- Monitor and track the Vice President’s meetings, priorities, and emails.
- Act as a proxy when necessary to help important requests receive timely attention and follow-through.
- Adjust quickly as schedules and business priorities change.
- Manage executive travel arrangements and keep plans organized and coordinated.
- Handle expense management and related administrative responsibilities.
- Manage multiple tasks, requests, and action items simultaneously.
- Track important deliverables and provide timely follow-up.
- Prepare materials and information needed by leadership.
- Assess urgency of incoming requests and changing priorities.
- Take ownership of tasks with little to no guidance.
- Provide comprehensive administrative support to the Vice President and office.
- Partner professionally with people inside and outside the company.
- Handle confidential and sensitive information with integrity and discretion.
- Respond quickly to situations requiring rapid turnaround.
- Help create an organized, efficient environment for leadership in a fast-moving global organization.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available
- Life insurance, including voluntary life and AD&D coverage for the employee and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time off or leave, including PTO, vacation, or sick leave, subject to eligibility and applicable terms
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
