Executive Assistant II

Command Holdings•Washington, DC

About The Position

CeLeen, an operating group of Command Holdings, is seeking multiple Level II Executive Assistants to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office. This position is contingent on contract award. The role performs specialized, non-routine administrative work and supports projects, finances, briefings, reporting, recommendations, project administration, event planning, and coordination of administrative work. It also identifies opportunities to improve administrative processes and operational efficiency. The position involves minimal travel (0–10%). The work environment may require sitting at a computer terminal for extended periods and working in confined areas. Physical duties include sitting, standing, talking, hearing, and using hands and fingers to operate a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. CeLeen is a tribally owned management consulting firm serving U.S. government agencies. Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment. The role requires authorization to work full-time in the United States; the company will not sponsor work visas. Applicants must be able to access federal facilities in compliance with Real ID requirements.

Requirements

Bachelor’s degree and 6 years of professional administrative experience, or 10 years of professional administrative experience.
Ability to obtain and maintain a Secret Clearance and pass the federal security clearance process.
Demonstrated experience supporting executive-level professionals.
Outstanding communication skills, influencing abilities, and client focus.
Professional proficiency in English.
Demonstrated proficiency using all Microsoft Office applications.
Ability to access federal facilities in compliance with Real ID.
Currently authorized to work in the United States on a full-time basis; work visa sponsorship is not available.

Nice To Haves

Current, active Secret security clearance.
Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
Familiarity with SharePoint and document management systems.

Responsibilities

Perform specialized administrative tasks that are non-routine and non-repetitive.
Monitor projects and finances for members of an assigned functional unit.
Perform professional tasks requiring independent judgment, initiative, and tact.
Determine collection and analysis methodologies for assigned projects.
Prepare complex briefings and reports, make recommendations for actions, and support project administration and event planning.
Coordinate administrative work within the secretarial and clerical support group.
Identify opportunities to improve administrative processes and operational efficiency.