Executive Assistant II

Blue Cross and Blue Shield of Kansas•Topeka, KS

8d•$75,440 - $89,600

About The Position

The Executive Assistant II performs a variety of tasks to optimize the time and performance of a Senior Vice President and may act on the Senior Vice President’s behalf. The role may serve as a first point of contact; manage correspondence, email, schedules, meetings, and appointments; control access to the Senior Vice President; and participate in projects. The position is eligible to work hybrid or onsite in accordance with the company’s Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment. The role is exempt and offers an annual compensation range of $75,440 to $89,600. The position requires a bachelor’s degree or eight years of previous experience in lieu of a degree, five years of administrative experience supporting a high-level leader, and basic experience coordinating others’ work.

Requirements

Bachelor’s degree required, or eight years of previous experience in lieu of a degree.
Five years of administrative experience supporting a high-level leader required.
Basic experience coordinating the work of others, stated as four to six months.
Maintain discretion and confidentiality in relationships with leadership, staff, and Board members.
Ability to function well in a fast-paced and sometimes stressful environment.
Clear and effective communication skills, including providing technical guidance when required on expressing ideas, requesting actions, and formulating plans.
Ability to support business processes through effective use of standard office equipment and provide technical guidance as needed.
Ability to work without supervision and provide technical guidance when required in planning, organizing, prioritizing, and overseeing activities to meet business objectives.
Ability to use numerical concepts and mathematical operations to analyze reports and provide data and information to leadership.
Ability to work without supervision and provide technical guidance when required in reviewing and creating relevant, clear, and effective reports.
Sedentary desk work; occasional lifting of up to 20 pounds.

Responsibilities

Create complex reports, meeting agendas and minutes, emails, administrative processes, and systems; develop and test procedures to ensure they meet divisional and organizational needs.
Prepare complex documents using a variety of applications and office software, and gather and summarize data for special, complex reports.
Arrange venues, equipment, catering, accommodations, and travel for meeting and event participants.
Respond to information requests by email or other means, direct complex matters to leadership, and contact internal and external parties to convey requests, provide instructions, or obtain information on behalf of leadership.
Assign work schedules to teams to meet expectations and established timelines.
Develop and deliver communications suited to different audiences; listen attentively, keep others informed, and communicate clearly and professionally in writing and speaking.
Plan team events and celebrations.
Make timely decisions, seek coaching to address routine problems, and develop the ability to handle those issues effectively.
Build relationships and deliver customer-centric solutions; stay in contact with internal and external customers to resolve problems or improve service, and use feedback and emerging needs to develop ideas.
Promote continuous improvement by using effective processes, monitoring accuracy and quality with metrics and benchmarks, and improving productivity and efficiency.
Prepare and distribute agendas and supporting materials for assigned Board committee meetings, take accurate minutes, and maintain committee files.