Executive Assistant
About The Position
Sincere is seeking an enthusiastic, resourceful Executive Assistant to support its Executive Team across a wide range of company and personal responsibilities. Reporting to the Senior Executive Assistant, this entry-level role is suited to a recent graduate or someone early in their career. Previous executive assistant experience is not required; the role offers guidance while the employee builds skills and takes on more responsibility. The position requires working in person at Sincere’s Framingham, Massachusetts office 3–4 days per week, with occasional flexibility based on business and personal needs. The work includes administrative and business support, meeting and travel planning, workplace coordination, basic technology troubleshooting, and personal tasks and errands for executives. The role also provides opportunities to support Finance, Accounting, and Operations.
Requirements
- Strong work ethic and examples of taking initiative through school, internships, part-time jobs, volunteering, or extracurricular activities.
- Strong organization skills and a system for tracking tasks.
- Attention to detail and willingness to double-check work.
- Clear, thoughtful communication; ability to listen closely, take notes, and ask questions for clarification.
- Proactive attitude and willingness to help when something needs attention.
- Resourcefulness, curiosity, and judgment about when to ask for support.
- Comfort with everyday technology and eagerness to learn new tools and systems.
- Openness to feedback and flexibility when plans or priorities change.
- Good judgment and discretion when handling personal and company information.
- Caring, dependable personality and a good sense of humor.
- Reliable transportation and flexibility to run local errands as needed.
- Comfort working in an environment where personal and professional responsibilities overlap, including occasional interactions with children and pets.
Responsibilities
- Support the Senior Executive Assistant with day-to-day administrative, business, and personal responsibilities for the Executive Team.
- Assist with planning and setup for team meetings and travel Summits.
- Support the Sincere Spirit team with holiday celebrations and team activities throughout the year.
- Help keep the workplace welcoming, organized, and stocked with office supplies, pantry essentials, and team merchandise.
- Help resolve basic office technology issues and coordinate with vendors when additional support is needed.
- Support Finance, Accounting, and Operations as needed.
- Learn to anticipate needs, track details, and follow tasks through to completion.
- Research and book executive and family travel, including flights, accommodations, transportation, and itineraries.
- Handle household tasks and errands as needed, including shopping, returns, donations, appointments, and coordinating deliveries and installations.
- Research service providers, schedule appointments, and follow up with vendors.
Benefits
- 100% health, dental, and vision coverage.
- 401K plan with profit share.
- Annual bonus potential.
- Health and wellness stipends.
- Paid time off, 12 paid holidays, and Summer Fridays.
- Paid parental leave.
- Childcare benefits through a dependent care FSA.
- Flexible, hybrid work environment.
- In-person, all-expenses-paid Team Summits twice a year.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
