Executive Assistant
Fictiv • San Francisco, CA3d • $75,000 - $90,000
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Executive Assistant to Founder
Fictiv•San Francisco, CA
•$75,000 - $90,000
About The Position
We are seeking a highly capable, proactive Executive Assistant to serve as a trusted right hand to our Founder. This role goes beyond traditional administrative support — you will be a strategic partner who ensures the Founder’s time, energy, and attention are focused where they matter most. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the Founder’s effectiveness and productivity. You will manage competing priorities across a dynamic calendar, drive seamless communication, and operate with a high degree of autonomy, discretion, and sound judgment.
Requirements
- Proven experience supporting an individual, Founder, or executive in a similar role
- Experience managing complex scheduling, travel, and logistics across multiple priorities
- Experience handling confidential information, personal logistics, and ad hoc requests with discretion
- Strong background in event planning, hospitality or private client services
- Highly organized, detail-oriented, and able to anticipate needs proactively
- Ability to thrive in a fast-paced, dynamic, and highly personalized environment
Responsibilities
- Manage and optimize the Founder's calendars, ensuring alignment across priorities, commitments, and time-sensitive decisions
- Coordinate communications on behalf of the Founder, including email triage, correspondence, and scheduling
- Prepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
- Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
- Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
- Assist with special projects and strategic initiatives as they arise
Benefits
- Competitive medical, dental, and vision insurance
- 401K plan
- Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
- Parental leave programs
- Paid volunteer days
- Onboarding setup, including: standing desk, laptop, monitor, and chair, and a stipend for additional items such as headphones, blue light glasses, or any other ergonomic supplies you may want or need
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Job Search Resources
Career Resources
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