EXECUTIVE ASSISTANT

AirReps•Eagan, MN

3d•$28 - $35•Onsite

About The Position

Stevens Equipment Supply, a member of Daikin Industries, is seeking an Executive Assistant for its corporate office in Eagan, Minnesota. The role provides executive-level administrative support to top-level executives, including clerical administration, visitor reception, travel and correspondence arrangements, calendar and meeting management, and the preparation of presentations and reports. The position also involves scheduling meetings and setting up conferences and events. The role applies practical knowledge generally gained through advanced education and work experience. It handles mainly straightforward assignments, works independently with general supervision, and addresses difficult but typically not complex problems. The employee is encouraged to seek continuous improvements. People management is not part of the role. The position reports to a Director, VP, or SVP, and at times may report to the CEO or CFO. The company states that benefits are effective on day one for full-time direct hires, provides training programs and career growth opportunities, and is part of a global company backed by Daikin Industries. The listed pay range is $28.00 to $35.00 per hour.

Requirements

6–8 years of experience.
High school diploma or GED equivalent.
High proficiency in Word, Excel, and PowerPoint.
Strong work ethic; polished, poised, and resourceful.
Strong relationship-building and interpersonal skills.
Exceptional written and verbal communication skills.
Tremendous attention to detail.
Ability to interact professionally with internal and external personnel throughout the company.
Discretion when handling highly sensitive and confidential information.
Ability to learn quickly, work independently, and prioritize multiple tasks in a deadline-driven environment.
Ability to perform essential responsibilities with or without reasonable accommodations.

Nice To Haves

Associate’s degree in business or a related field is preferred.

Responsibilities

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and changing appointments.
Answer and direct calls to appropriate executives and parties, and take messages as needed.
Greet visitors.
Open, sort, and distribute correspondence, including email, faxes, and mail.
Read and analyze submissions, letters, agendas, and memos; determine their significance and forward them to appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyze information, and prepare presentations.
Develop and use historical information.
Record meeting discussions and provide minutes.
Maintain office-supply inventory, anticipate supply needs, and place orders when necessary.
Ensure office equipment is operational and order maintenance when necessary.
Coordinate finances and assist with budget preparation.
Train clerical staff in policies and procedures and arrange setup of new computers for new employees.
Prepare executive responses to routine memos, letters, or other correspondence.
Provide clerical and general office support to other offices.
Delegate tasks and responsibilities to other staff members when appropriate.
Interact with customers as appropriate and help resolve their issues.
Document complaints, develop an appropriate course of action, and report unresolved problems to executives.
Perform additional duties as required.