Remote Virtual Executive Assistant

Zirtual

3d•Remote

About The Position

Zirtual provides clients with experienced remote assistants for personal and professional needs. The Executive Assistant is the primary point of contact for assigned clients, working independently with support from an Account Supervisor on client relationships, plan adjustments, quality feedback, and ongoing guidance. The role supports busy professionals by managing schedules, communications, and day-to-day operations, streamlining workflows, anticipating needs, and ensuring tasks are completed accurately and efficiently. Assistants are available during business hours as agreed with each client; around-the-clock availability is not expected. The role also includes sending weekly usage reports, responding to communications within two hours, maintaining detailed client profiles, and following Zirtual’s best practices for success. This is an independent contractor opportunity currently available only to individuals residing in the United States or Canada. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500 to $3,800, depending on client mix.

Requirements

Strong organizational and time-management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple clients and deadlines.
Proactive, resourceful, and solution-oriented mindset.
Ability to work independently in a remote environment.
Associate’s or Bachelor’s degree in Business Administration or a related field, or equivalent experience.
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Typing ability of at least 50 WPM with accuracy.
Reliable high-speed internet, computer, and phone.
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client.
Must reside in the United States or Canada.

Nice To Haves

Bilingual in English/French and/or Spanish.
Experience supporting executives, entrepreneurs, or small business owners.
Experience supporting multiple clients or executives.
Familiarity with Google Workspace and/or Microsoft Office; Google Calendar or Outlook; project management and CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce; and communication tools such as Slack, Zoom, or Teams.

Responsibilities

Manage and coordinate complex calendars and appointments.
Schedule meetings, calls, and events across multiple time zones.
Anticipate scheduling conflicts and proactively resolve them.
Monitor and manage inboxes, including drafting and responding to emails.
Prioritize communications and ensure timely follow-up.
Serve as a liaison between clients and internal and external contacts.
Prepare documents, presentations, and reports.
Handle data entry, file organization, and record maintenance.
Assist with project coordination and task tracking.
Research and book travel arrangements, including flights, hotels, and transportation.
Create detailed itineraries and manage travel changes.
Coordinate virtual and in-person meetings or events.
Support day-to-day business operations.
Conduct research and compile information as needed.
Identify opportunities to improve processes and efficiency.
Send weekly usage reports, respond to communications within a two-hour window, maintain detailed client profiles, and follow Zirtual’s best practices.