Remote | Virtual Assistant — $15–$30/hour

24-Mag•New York, NY

1d•Remote

About The Position

This full-time, fully remote Virtual Assistant role combines hands-on administrative support with operational ownership. The successful candidate will manage scheduling, research, documentation, records, internal trackers, purchasing, vendors, expenses, onboarding support, team logistics, and gifting operations. The role requires anticipating needs, resolving routine issues, and driving tasks through completion with minimal direction. Work may involve internal teams, clients, vendors, and other external stakeholders. Operational priorities, tools, vendors, and workflows may evolve based on business needs. The role must be performed without using confidential, proprietary, personally identifiable, payment-related, client-sensitive, or otherwise restricted information belonging to any employer, client, vendor, team member, or other third party.

Requirements

At least 3 years of experience in administrative support, operations, or a comparable role.
Strong organisation, attention to detail, and follow-through.
Excellent written and verbal communication skills.
High ownership and ability to work independently with limited direction.
Strong research and practical problem-solving ability.
Comfort managing multiple priorities in a fast-moving environment.
Good judgement when handling sensitive information.

Nice To Haves

Experience in a startup, technology company, or distributed team.
Experience with vendors, purchasing, shipping, logistics, or gifting.
Familiarity with Google Workspace, Slack, and project-management tools.
Comfort using AI tools to improve efficiency and automate repetitive tasks.

Responsibilities

Manage scheduling, research, documentation, records, and day-to-day administrative tasks.
Coordinate meetings, appointments, follow-ups, and team logistics.
Maintain internal trackers, checklists, and operational information.
Support onboarding and recurring team workflows.
Identify and proactively resolve missing information, scheduling conflicts, and process gaps.
Source and coordinate vendors, suppliers, and service providers.
Manage purchasing, orders, shipping, deliveries, and related documentation.
Track expenses, reimbursements, timelines, and outstanding issues.
Manage gifting activities, including sourcing, personalisation, ordering, delivery, and budget tracking.
Independently resolve routine vendor and logistical issues.
Research vendors, products, services, and operational solutions; compare options and make practical recommendations.
Improve repetitive workflows and support automation where appropriate.
Communicate clearly with internal teams, clients, and external vendors.
Maintain follow-through and ensure deadlines and commitments are completed.