Remote Virtual Executive Assistant

Zirtual•Greenville, SC

3d•$500 - $3,500•Remote

About The Position

Zirtual is seeking a remote Executive Assistant to provide personal and professional support to assigned clients. The Executive Assistant serves as the primary point of contact for those clients, works independently, and receives guidance from an Account Supervisor on client relationships, plan adjustments, quality feedback, and ongoing support. The role supports busy professionals by managing schedules, communications, and day-to-day operations, streamlining workflows, anticipating needs, and completing tasks efficiently and accurately. Assistants must be available during business hours as agreed with each client; around-the-clock availability is not expected. The role also includes sending weekly usage reports, responding to communications within two hours, maintaining detailed client profiles, and following Zirtual’s best practices for success. This independent contractor opportunity is available only to individuals residing in the United States or Canada. Compensation is based on a percentage of client monthly plans, with average monthly earnings of $1,500–$3,800 depending on client mix.

Requirements

Strong organizational and time management skills.
Excellent written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple clients and deadlines.
Proactive, resourceful, and solution-oriented mindset.
Ability to work independently in a remote environment.
Associate’s or Bachelor’s degree in Business Administration or a related field, or equivalent experience.
2–4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Typing ability of at least 50 WPM with accuracy.
Experience with Google Workspace and/or Microsoft Office.
Experience with calendar management tools such as Google Calendar or Outlook.
Experience with project management and CRM tools, such as Asana, Trello, ClickUp, Zoho, or Salesforce.
Experience with communication tools such as Slack, Zoom, or Teams.
Reliable high-speed internet, computer, and phone.
Ability to maintain confidentiality and professionalism.
Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client.
Must reside in the United States or Canada.

Nice To Haves

Bilingual in English/French and/or Spanish.
Experience supporting executives, entrepreneurs, or small business owners.
Experience supporting multiple clients or executives.

Responsibilities

Manage and coordinate complex calendars and appointments.
Schedule meetings, calls, and events across multiple time zones.
Anticipate scheduling conflicts and proactively resolve them.
Monitor and manage inboxes, including drafting and responding to emails.
Prioritize communications and ensure timely follow-up.
Serve as a liaison between clients and internal and external contacts.
Prepare documents, presentations, and reports.
Handle data entry, file organization, and record maintenance.
Assist with project coordination and task tracking.
Research and book travel arrangements, including flights, hotels, and transportation.
Create detailed itineraries and manage travel changes.
Coordinate virtual and in-person meetings or events.
Support day-to-day business operations.
Conduct research and compile information as needed.
Identify opportunities to improve processes and efficiency.
Send weekly usage reports.
Respond to communications within a two-hour window.
Maintain detailed client profiles and follow Zirtual’s best practices for success.