Senior Executive Assistant
About The Position
Falvey Insurance Group is seeking a polished, proactive, and highly accountable Senior Executive Assistant to provide strategic and operational support within a fast-paced executive office. The role requires exceptional judgment, business acumen, and the ability to anticipate needs, manage competing priorities, and keep critical initiatives moving forward. The Senior Executive Assistant serves as a trusted partner who understands the broader business context behind priorities and decisions, translates goals into actionable plans, coordinates across teams, anticipates risks, and ensures consistent follow-through. The position supports international marketing efforts and works Monday through Friday, 9 a.m. to 5 p.m., in a hybrid arrangement. Employees work three days per week in the business-casual office, with Wednesday and Thursday required, and may work from home the other two days. Employees choose their schedule. Occasional flexibility to work additional hours is required to accomplish project objectives. The position has no supervisory responsibilities.
Requirements
- At least 5 years of Executive Assistant experience supporting C-level executives.
- Demonstrated experience managing complex calendars, competing priorities, and confidential information.
- Experience coordinating domestic and international travel.
- Strong proficiency with Microsoft 365 and Google Workspace.
- Strong project management, organizational, and follow-through skills.
- Excellent written and verbal communication skills.
- Ability to anticipate needs, exercise sound judgment, and solve problems independently.
- Experience working cross-functionally and building trusted relationships at all organizational levels.
- Ability to remain composed, flexible, and effective in a fast-paced, changing environment.
- High level of professionalism, discretion, and accountability.
- Must be able to sit and work quietly for extended periods, operate a computer, and answer and communicate on a telephone.
Responsibilities
- Manage complex and frequently changing calendars, prioritize requests, resolve conflicts, and ensure appropriate preparation and follow-up.
- Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and contingency planning.
- Manage meeting logistics, agendas, materials, and action items so participants are prepared and commitments are completed.
- Anticipate upcoming needs, deadlines, risks, and competing priorities, and recommend solutions and next steps.
- Translate goals and priorities into actionable plans with clear milestones, ownership, and review cadences.
- Track open items and key initiatives, coordinate stakeholders, and provide visibility into progress, risks, and decisions needed.
- Partner cross-functionally to gather information, align priorities, and move work forward efficiently.
- Draft, review, and organize correspondence, presentations, reports, and other executive-level materials.
- Exercise sound judgment when handling confidential, sensitive, or time-critical information.
- Build strong working relationships across all organizational levels and serve as a trusted point of contact.
- Identify opportunities to improve processes, communication, and operational effectiveness within the executive office.
- Provide guidance and leadership through strong communication, accountability, and consistent follow-through.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
