Executive Administrative Assistant

Synchrony • Stamford, CT

2d • Hybrid

About The Position

Provide administrative support to 4–5 Senior Vice Presidents within Synchrony’s Finance organization. The role requires strong organizational, interpersonal, communication, and Microsoft Office skills, along with the ability to handle confidential information and work in a fast-paced, changing environment. This is a hybrid position requiring 2–3 days per week in the office, with flexibility to work from home near a Synchrony Hub or from an office. The employee must commute to the nearest Hub for in-person engagement activities such as business or team meetings, training, and culture events.

Requirements

• Bachelor’s degree and 7+ years in an executive administrative role, or a high school diploma/GED and 9+ years in an executive administrative role.
• At least 2 years of experience supporting senior-level executives in a corporate environment.
• At least 4 years of experience working with Microsoft Outlook, PowerPoint, Word, and Excel.
• At least 2 years of experience working with supplier management software such as Coupa.
• Strong organizational skills and ability to handle multiple projects.
• Strong attention to detail.
• High integrity, confidentiality, and self-confidence.
• Clear, concise, articulate verbal and written communication skills.
• Must be at least 18 years old and have a high school diploma or equivalent.
• Must be willing to take a drug test, submit to a background investigation, and submit fingerprints as part of onboarding.
• Must satisfy the requirements of Section 19 of the Federal Deposit Insurance Act.
• Must be legally authorized to work in the U.S.; employment visa sponsorship is not available for this opening.

Nice To Haves

• Coupa experience.
• Supplier management and accounts payable experience.
• Excellent communication and interpersonal skills.
• Strong problem-solving and critical-thinking skills and a passion for excellence.
• Demonstrated initiative, ability to work independently, and ability to work as part of a team.
• Ability to accept responsibility and handle confidential information.
• Excellent proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.

Responsibilities

• Interact professionally and efficiently with employees, customers, and outside advisors.
• Use company software and computer programs, including Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams, Nitro Pro, Coupa, and AMEX Global Business Travel.
• Plan and create meetings; manage busy, complex calendars and frequent calendar changes while ensuring attendee, location, and materials accuracy.
• Arrange complex travel plans and events, book online flight reservations, and coordinate travel and meeting logistics.
• Prepare and reconcile travel and expense and purchase card reports.
• Process statements of work, purchase orders, and invoices; ensure timely vendor payments and support supplier management through Coupa.
• Anticipate and communicate potential issues, propose solutions, and maintain close attention to detail.
• Communicate clearly and effectively with leaders and prioritize tasks.
• Coordinate activities, meetings, and on-site and off-site events, including coordination with outside parties.
• Post documents accurately and promptly in preparation for meetings and conference calls.
• Attend staff and team meetings as required.
• Maintain calendars for staff and department activities and assist with prioritization.
• Perform other duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior