Executive Administrative Assistant

Health Care Service Corporation•Chicago, IL

2d•$23 - $40•Hybrid

About The Position

Under limited supervision, this position provides high-level administrative support to senior leaders within a large, complex organization. The role calls for considerable discretion, independent judgment, initiative, and the ability to anticipate executive needs and manage competing priorities. Duties include secretarial, administrative, and office management work such as composing and typing correspondence, developing reports, coordinating meetings, maintaining confidential documents, and screening phone calls and visitors. The position requires thorough knowledge of divisional policies, practices, and procedures to help ensure the office functions efficiently. It requires initiative and may include decision-making authority, as well as taking a broad perspective on problems and identifying less obvious solutions. The assistant proactively manages complex calendars and coordinates schedules across multiple executives, leadership teams, and enterprise stakeholders. The role also works with executive leadership teams on meeting preparation, operational activities, and administrative coordination.

Requirements

High school diploma or G.E.D.
3 years of administrative support experience.
Knowledge of office procedures and equipment.
Verbal and written communication skills, including punctuation, composition, and sentence structure.
High degree of confidentiality.
Independent judgment and initiative, with the ability to act with authority as needed.
PC proficiency, including Word, Excel, PowerPoint, and Outlook.
Ability to exhibit confidentiality, tact, and diplomacy.

Nice To Haves

Secretarial certificate from an accredited secretarial school.
Ability to anticipate needs, take initiative, and independently drive assigned activities to completion.
Experience supporting multiple senior leaders in a large, complex, or matrixed organization.
Ability to produce accurate, polished, and professional executive materials.
Ability to navigate changing priorities and time-sensitive requests effectively.
Proactive communication and consistent follow-through on commitments.

Responsibilities

Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.
Independently exercise good judgment and prioritize competing administrative requests while supporting multiple senior leaders.
Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.
Effectively manage competing priorities while supporting multiple senior executives.
Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach.
Work closely with executive leadership teams to support meeting preparation, operational activities, and administrative coordination.
Compose and type correspondence, develop reports, coordinate meetings, maintain confidential documents, and screen phone calls and visitors.