Executive Assistant

Network Wireless Solutions•Remote, OR

2d•Onsite

About The Position

Network Wireless Solutions (NWS) is seeking a highly organized, proactive, and professional Executive Assistant to support the Chief Executive Officer. The role manages the CEO’s complex schedule, executive communications, travel, meetings, and cross-functional projects, helping ensure executive priorities run smoothly. The Executive Assistant will support strategic initiatives, manage competing priorities, and act as a liaison among the CEO, leadership team, employees, customers, and external partners. The role calls for sound judgment, discretion, confidentiality, strong organizational skills, and the ability to thrive in a fast-paced, dynamic environment. This is a full-time, primarily office-based position, with flexibility based on business needs. Occasional travel may be required, and the role may require work outside standard business hours to support executive priorities. Offers are contingent upon successful completion of a background check and drug screening, where permitted by law.

Requirements

Bachelor’s degree in Business Administration, Communications, or a related field preferred, or equivalent experience.
At least 5 years of experience supporting C-suite executives, preferably a CEO.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Experience handling highly confidential and sensitive information.
Strong attention to detail and problem-solving capabilities.
Ability to work outside standard business hours when needed to support executive priorities.

Nice To Haves

Experience supporting executives in telecommunications, technology, wireless, construction, or field service organizations.
Project management experience.
Experience coordinating leadership meetings and company-wide initiatives.
Familiarity with ERP and business reporting systems.

Responsibilities

Manage the CEO’s complex calendar, appointments, meetings, and travel arrangements.
Prioritize and coordinate scheduling requests to maximize executive efficiency and effectiveness.
Prepare agendas, presentations, reports, meeting materials, and briefing documents for executive meetings.
Screen and manage incoming communications, including emails, phone calls, and correspondence.
Draft, edit, and proofread professional communications on behalf of the CEO.
Track deliverables, deadlines, and follow-up items to ensure timely completion.
Support the execution of key business initiatives and strategic projects.
Coordinate cross-functional activities and follow up with department leaders on action items.
Monitor project progress and provide status updates to the CEO.
Assist with organizational planning, leadership meetings, and company-wide initiatives.
Prepare executive dashboards, reports, and metrics as needed.
Organize executive and leadership team meetings, including scheduling, logistics, materials preparation, and meeting minutes.
Coordinate board meetings, leadership off-sites, customer meetings, and company events.
Track and distribute meeting notes, decisions, and action items.
Serve as a primary point of contact between the CEO and internal and external stakeholders.
Build and maintain strong working relationships across all levels of the organization.
Handle sensitive and confidential information with discretion and professionalism.
Facilitate communication between departments to ensure alignment and timely follow-up.
Prepare expense reports and monitor executive-related budgets as assigned.
Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.
Maintain organized records, files, and documentation.
Support special projects and administrative functions as required.