Executive Assistant III

Kymber Consulting Group • Washington, DC

2d • Onsite

About The Position

Kymber Consulting Group is seeking eight Executive Assistant III professionals to provide comprehensive administrative support to executive teams at the U.S. Department of State, Bureau of Consular Affairs, Passport Services Directorate (CA/PPT). CA/PPT directs a nationwide network of 29 passport agencies and centers and nearly 8,000 acceptance facilities, issuing approximately 20 million passports annually. The Directorate is strengthening its headquarters operations through ISO 9001 quality management and Scaled Agile (SAFe) practices.

The role provides calendar, travel, meeting, correspondence, document, and project support, and serves as a key point of contact between executives and stakeholders. This is a Key Personnel position under the contract. The position is full-time and on-site at CA/PPT headquarters in Washington, DC; telework is limited to instances identified and approved by CA/PPT. No travel is anticipated. The position is contingent upon award.

Requirements

• Bachelor’s degree, or 13 years of relevant experience as a substitute.
• At least 9 years of executive-level administrative support experience.
• Active SECRET security clearance, or ability to obtain one before starting.
• Ability to obtain a Department of State building pass.
• Proficiency with Microsoft Office, including Outlook, Teams, Word, PowerPoint, Excel, and SharePoint.
• Ability to prepare written products in accordance with the Department of State writing guide.

Nice To Haves

• Experience supporting senior federal executives.
• Department of State experience is preferred.

Responsibilities

• Provide calendar, travel, meeting, and correspondence support to the executive team.
• Ensure administrative tasks meet quality standards.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Coordinate and manage executive projects for timely completion and alignment with goals.
• Serve as a key point of contact between executives and stakeholders.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up.
• Identify and implement process improvements to enhance administrative efficiency.

Benefits

• Medical, vision, and dental plans.
• Paid holiday and personal time off.
• 401(k) plan.
• Short-term disability, long-term disability, and life insurance.
• Education and training assistance program.
• Incentive plans and referral bonuses.
• Employee assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior