Executive Assistant III

Command Holdings • Washington, DC

3d

About The Position

CeLeen, an operating group of Command Holdings, is seeking multiple Level III Executive Assistants to support a potential effort at the Department of State, Bureau of Consular Affairs/Passport Office. This position is contingent on contract award. Applicants must be currently authorized to work in the United States on a full-time basis; CeLeen will not sponsor work visas for this position.

The role provides comprehensive administrative support to executive-level professionals, maintains executive documents, supports executive projects, and coordinates communication and events. The employee helps ensure administrative tasks meet quality standards and identifies opportunities to improve administrative processes and operational efficiency. Travel is minimal, estimated at 0–10%.

CeLeen is a tribally owned management consulting firm providing services to U.S. government agencies. Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment. CeLeen is committed to equal employment opportunity and provides reasonable accommodations to applicants with disabilities.

Requirements

• Bachelor’s degree and 9 years of professional administrative experience, or 13 years of professional administrative experience.
• Ability to obtain and maintain a Secret Clearance; must be eligible to pass the federal security clearance process.
• Demonstrated experience supporting executive-level professionals.
• Outstanding communication skills, influencing abilities, and client focus.
• Professional proficiency in English.
• Demonstrated proficiency in all Microsoft Office applications.
• Ability to access federal facilities in compliance with Real ID.
• Currently authorized to work in the United States on a full-time basis; work visa sponsorship is not available.

Nice To Haves

• Current, active Secret security clearance.
• Direct experience with Consular Affairs/Passport Office or other Department of State directorates.
• Familiarity with SharePoint and document management systems.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Ensure administrative tasks meet task quality standards across the administrative support group.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serve as a key point of contact between executives and internal and external stakeholders to support effective communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identify opportunities to improve administrative processes and operational efficiency.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior