Executive Assistant & DEI Specialist - Internal Partnerships & Programs

Minneapolis Institute of Art • Minneapolis, MN

2d • Onsite

About The Position

The Executive Assistant and DEI Specialist – Internal Partnerships & Programs supports and advances Mia’s commitment to diversity, equity, inclusion, and accessibility. The role provides high-quality executive and administrative support to the CDIO across areas of responsibility, coordinates internal partnership initiatives, and fosters staff belonging. This is a full-time, non-exempt, on-site position with a 37.5-hour work week; no remote work is available. The hourly rate is $34.00.

The position supports DEI initiatives and projects from research and development through project management, implementation, and monitoring. Work includes coordinating internal partnerships, events, communications, and DEI internship and fellowship programs. Responsibilities may require adjusted schedules, including intermittent evening or weekend work, to accommodate community-partner meetings, events, or activities.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3–5 years of related senior-level administrative experience.
• Excellent verbal, written, interpersonal, and presentation skills, with the ability to work well with all levels in the organization.
• Approachable and enthusiastic collaborator with some experience in change management, project management, problem-solving, and contributing to continuous improvement efforts.
• High integrity and demonstrated ability to maintain confidential information and navigate sensitive conversations or moments with empathy, respect, and effective communication.
• Flexible, adaptable, and responsive to change in a dynamic DEI environment.
• Strong relationship-building skills and ability to facilitate teamwork.
• Proficiency with office technology and software.
• Attention to detail and ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
• Ability to foster an environment of inclusion, belonging, and intercultural engagement.

Nice To Haves

• Google Workspace, Microsoft 365, and Asana proficiency.
• Salesforce or other CRM experience.
• Graphic design and social media experience.

Responsibilities

• Provide executive-level administrative support to the CDIO, including managing complex scheduling, travel arrangements, and shifting priorities.
• Provide assistance to the CDIO and DEI department.
• Research, develop, project manage, implement, and monitor DEI initiatives, programs, events, trainings, and partner activities through completion.
• Coordinate activities, meetings, and trainings with internal partnership teams, including Mia’s ERGs and other cross-functional work groups.
• Plan, organize, and support internal DEI events and activities, including logistics, communications, and post-event follow-up.
• Oversee and contribute to internal DEI communications and resources, including the DEI newsletter and promotion and tracking of the DEI lending library.
• Coordinate and oversee DEI internship and fellowship programs, including recruitment, onboarding, training, mentorship, and evaluation.
• Provide peer and back-up support to the DEI Specialist - Community Partnerships & Programs.

Benefits

• Comprehensive medical, dental, paid life insurance, short-term and long-term disability, and vision coverage.
• Wellness and employee assistance program.
• Flexible Spending Account (FSA) for health expenses.
• Dependent Care Account (DCA) for dependent care expenses.
• 403(b) Retirement + Savings Plan, including a percentage of salary contribution from Mia after two years of employment, subject to minimum hours and age eligibility requirements.
• Paid vacation, personal days, and sick days.
• 11 paid holidays.
• 37.5-hour work week.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior