Executive Assistant, Legal & Partnerships

Sierra•San Francisco, CA

7d•Onsite

About The Position

As an Executive Assistant supporting the leadership function at Sierra, you will provide strategic and administrative support to the General Counsel and Partnerships leaders. You will proactively manage several leaders' calendars, travel, and meetings; help ensure meetings are effective; draft correspondence; and build relationships with internal staff and external stakeholders. The role requires confidentiality, discretion, and the ability to plan and execute internal events, including offsites, trainings, and team travel. You will also establish and improve administrative systems and processes as part of Sierra’s founding administrative team. Sierra is primarily an in-person company based in San Francisco, and this role requires working from the San Francisco office four days per week. Travel with leaders may be needed, estimated at approximately once per quarter.

Requirements

5+ years of Executive Assistant or similar experience.
Ability to build relationships and partner effectively with cross-functional teams and external partners.
Excellent time management skills and the ability to shift tasks and priorities quickly and anticipate others’ needs.
Ability to organize, analyze, and prioritize executive workflows, often interpreting and leveraging data.
Willingness and ability to work in the San Francisco office four days per week.
Ability to travel with leaders if needed, estimated at approximately once per quarter.
Advanced proficiency with Google Suite and Slack.

Nice To Haves

Experience in a fast-growing, in-person startup environment.

Responsibilities

Proactively manage several leaders' calendars, travel, and meetings.
Coordinate meeting preparation materials, follow up on action items, and serve as a resource on relevant topics and organizational matters.
Draft team and external correspondence on behalf of leaders.
Liaise with internal staff and external stakeholders, building and maintaining strong relationships on behalf of leaders.
Maintain confidentiality and discretion with all materials and information.
Plan and execute internal in-person and virtual events, including team offsites, trainings, and team travel.
Book travel and hotel accommodations and negotiate contracts as needed.
Establish new and improve existing administrative systems and processes as part of Sierra’s founding admin team.

Benefits

Flexible, unlimited paid time off.
Medical, dental, and vision benefits for employees and their families.
Life insurance and disability benefits.
Retirement plan dependent on country of employment.
Parental leave.
Fertility and family-building benefits through Carrot.
Lunch, snacks, and coffee.
Discretionary benefit stipend.
Free alphorn lessons.
Eligible full-time employees can participate in Sierra's equity plans, subject to applicable plans and policies.