Executive Assistant

Diageo•3WTC, NY

2d•$69,000 - $115,000

About The Position

Provide comprehensive administrative and executive support to the Chief Customer Officer, North America. The role manages day-to-day administrative activities, schedules and communications, meetings, and travel to support the efficient operation of the executive office. The successful candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while handling sensitive information with discretion and professionalism. The position is based at 3 World Trade Center in New York. Diageo describes a flexible and inclusive working environment and offers a competitive rewards and benefits package. The stated annual salary range for the primary location is $69,000 to $115,000. Certain roles may be eligible for additional rewards, including annual incentive payments and stock awards. Benefits for U.S.-based employees include healthcare, retirement, short- and long-term disability coverage, basic life insurance, wellness benefits, and parental leave; offerings may vary by employment and country.

Requirements

Bachelor’s degree or an equivalent combination of education and relevant experience is preferred.
At least 8–10 years of experience supporting senior executives, preferably within a large, complex organization.
Demonstrated experience managing complex calendars, travel arrangements, and executive communications.
Exceptional organizational and time-management skills.
Strong attention to detail and ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
High degree of professionalism, discretion, and confidentiality.
Ability to work independently while exercising sound judgment and initiative.
Strong interpersonal skills and ability to build effective working relationships at all levels of the organization.
Advanced proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Teams, and other business productivity tools.
Ability to adapt in a fast-paced environment and respond effectively to changing priorities.

Responsibilities

Manage a complex and frequently changing calendar, prioritize appointments, and resolve scheduling conflicts.
Coordinate and schedule customer, distributor, and internal meetings of varying sizes.
Anticipate the executive’s needs and prepare for meetings, presentations, and business engagements.
Prepare and organize meeting materials, agendas, presentations, and briefing documents.
Manage incoming communications and prioritize requests requiring executive attention.
Support special projects and administrative initiatives as assigned.
Coordinate travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
Manage travel and entertainment expenses in accordance with company policies and compliance requirements.
Resolve travel-related issues and adjust plans as business needs change.
Manage distribution lists, meeting invitations, and departmental communications as required.
Handle confidential business and personnel information with discretion and integrity.
Maintain a thorough understanding of company policies, procedures, and organizational protocols.
Demonstrate professionalism and sound judgment when interacting with employees, leaders, customers, and external partners.