Senior Executive Assistant
About The Position
Assurant is hiring a Senior Executive Assistant to provide executive-level administrative support to leaders within its Global Connected Living Operations team. This is a hybrid position located in Miami, Florida. The role includes managing complex schedules and meeting and travel arrangements across time zones and geographies; preparing meeting materials and communications; handling requests and information for the executive office; processing expenses and invoices; drafting correspondence; summarizing incoming materials and meetings; and supporting communication between leaders’ offices and internal departments. The position also undertakes process-improvement initiatives and special projects as needed, while exercising discretion in handling sensitive and confidential information.
Requirements
- At least 5 years of experience in an executive administrative assistant role supporting multiple leaders.
- Expert skill in communicating sensitive information to senior management or external sources.
- Sound judgment and ability to maintain confidentiality.
- Strong, positive interpersonal skills and ability to collaborate across businesses, functions, and geographies.
- Ability to proactively adapt procedures, processes, and technology to identify next steps and accomplish role requirements.
- Ability to adapt to cultural differences and navigate a complex global matrix organization.
- Expert proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, Teams, OneDrive, and Outlook.
- Excellent verbal, written, and presentation skills to communicate effectively with internal and external audiences at all levels.
- Extreme attention to detail.
- Ability to learn continuously.
- Ability to identify needs and initiate administrative projects.
- Ability to perform considerable coordination and follow-through.
- Ability to work under minimal supervision.
- Ability to set priorities and procedures for accomplishing work and potentially delegate portions to others.
Responsibilities
- Manage schedules and make complex meeting and travel arrangements with senior business executives across multiple time zones and geographies.
- Assist with meeting preparation and timely written and oral communication with staff and external audiences, including drafting agendas, correspondence, memorandums, highlights, and presentations with minimal supervision.
- Relay requests for action or information to the appropriate department when executives are absent.
- Manage incoming requests to the executive office via mail and phone, ensuring they are prioritized and addressed.
- Handle sensitive company and functional information discreetly and confidentially.
- Manage or oversee timely processing of expenses and invoices, and approve expenses when authorized.
- Compose correspondence and sign on behalf of executives when authorized for technical or policy content.
- Summarize incoming materials and special information, and take meeting minutes and action items for distribution.
- Facilitate communication between leaders’ offices and internal departments while exercising judgment to maintain confidentiality, trust, and support with senior management staff.
- Undertake process-improvement initiatives and other special projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
