Executive Assistant

Loenbro•Dallas, TX

2d•Onsite

About The Position

Loenbro is seeking an Executive Assistant to serve as a strategic partner and force multiplier, enabling the Executive to focus on the company’s highest operational priorities. The role calls for exceptional judgment, discretion, and the ability to anticipate needs, synthesize information, and drive follow-through across a complex organization. The Executive Assistant acts as an extension of the Executive in managing time, travel, communication, preparation, and coordination of critical initiatives. The position is based in an indoor office setting with controlled temperature and may include visits to outdoor industrial sites, where exposure to weather extremes, noise, dust, chemicals, or other environmental factors is possible. Travel may be up to 10% of the time. The role requires compliance with applicable safety regulations, personal protective equipment requirements, and Loenbro’s Environmental Health and Safety policies. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

At least 5 years of experience in an Executive Assistant role supporting a C-suite-level executive.
Advanced organizational and time-management skills, with the ability to manage competing priorities seamlessly.
Polished, professional presence with sound judgment and maturity.

Nice To Haves

Industry experience.
Bachelor’s or Master’s degree.

Responsibilities

Own and optimize the Executive’s calendar and time, aligning priorities, resolving conflicts, and ensuring preparedness for meetings, travel, and reviews.
Manage communications as an extension of the Executive, including email triage, drafting executive-level responses, and translating inputs into actions.
Prepare the Executive for internal and external engagements with concise briefings, re-reads, KPI insights, and meeting materials highlighting risks, decisions, and priorities.
Coordinate end-to-end travel, site visits, and executive logistics, ensuring readiness, compliance, and effective engagement with teams and customers.
Coordinate across Operations and functional leaders to gather, synthesize, and present information for executive reviews and strategic initiatives.
Track progress, risks, and dependencies across key operational and strategic initiatives, ensuring visibility and follow-through without decision authority.
Monitor relationships, personnel dynamics, and emerging risks to proactively surface issues, opportunities, recommendations, and required actions.
Perform other duties as assigned to support business operations.