Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Bachelor’s degree from a recognized institution.
• At least 5 years of experience in a similar Executive Assistant role within a multinational company, supporting at C-level.
• Demonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.
• Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.
• Excellent written and spoken English, strong interpersonal and customer service skills, and the ability to communicate effectively with employees and senior stakeholders at all levels.
• Ability to manage confidential matters, data protection requirements, and executive privacy with discretion.
• Willingness to travel approximately 10% of the time.

Nice To Haves

• Experience in business support functions such as Human Resources or Sales Support.
• Experience working with non-U.S. companies and supporting business activities across international environments.

Responsibilities

• Manage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring preparation, briefing materials, agendas, and follow-up actions are completed.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.
• Coordinate Board and senior executive meetings and corporate events, including preparing materials, managing logistics, recording minutes, and maintaining action trackers.
• Prepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials.
• Maintain accurate records and documentation.
• Provide confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.
• Manage administrative activities for the Houston office and coordinate with colleagues and stakeholders across an international organization.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Basic life insurance
• 401(k) plan
• Paid time off
• Annual bonus