Executive Assistant

Maven Recruiting Group•San Jose, CA

1d•Hybrid

About The Position

The Executive Assistant will serve as a strategic administrative partner to the CEO of a late-stage technology company. This high-impact, highly visible role involves partnering directly with a dynamic, fast-moving leader and working closely with senior leadership and internal and external stakeholders. The successful candidate will be proactive, organized, thoughtful, and able to anticipate needs, exercise sound judgment, and adapt to shifting priorities while providing exceptional executive support. The position is based in San Jose, California, in a hybrid environment. The Executive Assistant will manage the CEO’s complex schedule, coordinate domestic and international travel, prioritize requests, prepare for meetings, and oversee expenses and administrative workflows. Discretion, responsiveness, attention to detail, and the ability to remain calm and resourceful in a fast-paced environment are essential. The role requires being onsite in San Jose as business needs require.

Requirements

Significant experience supporting a CEO, founder, or C-level executive.
Exceptional calendar management, prioritization, and organizational skills.
Ability to anticipate needs proactively rather than wait for direction.
Excellent judgment and understanding of executive-level discretion and confidentiality.
Ability to remain calm and polished under pressure and pivot quickly as priorities change.
Strong written and verbal communication skills and confidence interacting with senior executives and external stakeholders.
Detail-oriented, resourceful, responsive, and comfortable working with a high degree of autonomy.
Low ego, high emotional intelligence, and a genuine service mindset.
Comfort working in a hybrid environment and being onsite in San Jose as business needs require.

Nice To Haves

Experience in a fast-paced technology or high-growth environment.
A career Executive Assistant who genuinely enjoys executive support and takes pride in being an indispensable partner.

Responsibilities

Own and strategically manage the CEO’s complex and frequently changing calendar.
Coordinate sophisticated domestic and international travel, itineraries, and logistics.
Prioritize meetings and requests, protect the CEO’s time, and keep attention on the highest-impact priorities.
Anticipate scheduling conflicts, changing needs, and potential challenges.
Prepare for meetings and ensure the CEO has the information, materials, and context needed to be successful.
Serve as a trusted liaison between the CEO, executive leadership, employees, board members, and external stakeholders.
Manage expenses, administrative workflows, and executive-level logistics with exceptional attention to detail.
Handle confidential and sensitive information with discretion and sound judgment.
Partner with the CEO to continuously improve organization, communication, and day-to-day effectiveness.
Provide support wherever needed and remain calm, resourceful, and solutions-oriented in a fast-paced environment.