Executive Assistant

International SOS Government Medical Services•Houston, TX

1d•Onsite

About The Position

Based in Houston, Texas, the Executive Assistant provides high-level, confidential administrative and business support to the CEO of Government Medical Services. The role is a trusted partner to the CEO, bringing structure, discretion, and follow-through to a fast-moving executive office with U.S. and international responsibilities. It involves supporting the CEO at C-suite and Board level, managing complex priorities, and coordinating across multiple time zones. The position covers executive calendar and workload management, domestic and international travel, Board and leadership meeting support, action tracking, correspondence, office administration, and coordination with colleagues and stakeholders across an international organization. It also involves handling sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family. Approximately 10% travel is expected.

Requirements

Bachelor’s degree from a recognized institution.
At least 5 years of experience in a similar Executive Assistant role within a multinational company, supporting at C-level.
Demonstrated experience managing complex domestic and international travel and taking minutes at Board-level meetings.
Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and SharePoint; strong Excel skills; working knowledge of Visio and Project; and strong, developing AI skills.
Excellent written and spoken English, strong interpersonal and customer service skills, and the ability to communicate effectively with employees and senior stakeholders at all levels.
Ability to manage confidential matters, data protection requirements, and executive privacy with discretion.
Willingness to travel approximately 10% of the time.

Nice To Haves

Experience in business support functions such as Human Resources or Sales Support.
Experience working with non-U.S. companies and supporting business activities across international environments.

Responsibilities

Manage the CEO’s schedule, workload, meetings, contacts, and priorities, ensuring preparation, briefing materials, agendas, and follow-up actions are completed.
Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and travel expense reporting.
Coordinate Board and senior executive meetings and corporate events, including preparing materials, managing logistics, recording minutes, and maintaining action trackers.
Prepare executive-level correspondence, presentations, reports, meeting notes, and Board reporting materials.
Maintain accurate records and documentation.
Provide confidential administrative support involving sensitive business and personal information, including selected travel, visa, residency, and passport-related support for the CEO’s family.
Manage administrative activities for the Houston office and coordinate with colleagues and stakeholders across an international organization.