Executive Assistant, Office of the CFO

GitLab

1d•$78,400 - $133,200•Remote

About The Position

As an Executive Assistant in GitLab’s Office of the Chief Financial Officer (CFO), you will support multiple senior leaders in the Finance Group through proactive calendar, travel, and expense management. You will report to the Senior Executive Business Partner to the CFO and work within an integrated model designed to provide Finance leadership with balanced, consistent support. The role includes working across time zones, coordinating team events and projects, and partnering with colleagues to keep day-to-day operations running smoothly. The Executive Business Administration function provides GitLab leaders with an operational foundation for working effectively in an all-remote, asynchronous environment. The Office of the CFO brings the CFO’s leadership team together under one operating model, with shared standards and templates, recurring activity schedules, coordinated coverage, and a shared view of Finance leadership priorities.

Requirements

Experience providing executive-level administrative support in a fast-paced environment and supporting multiple senior leaders at once.
Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes such as purchase orders, with the ability to learn new technical tools quickly.
Ability to work independently, move quickly between tasks, and use sound judgment to prioritize, solve problems, and anticipate executive needs, including knowing when to escalate competing vice president priorities to the Office of the CFO.
Strong organizational and communication skills, attention to detail, and ability to build collaborative relationships across teams, including with other Executive Business Administrators and stakeholders at all levels.
Experience using artificial intelligence to make day-to-day operations more efficient while protecting information and maintaining confidentiality.
Ability to work in an all-remote, distributed environment and contribute to a positive, one-team culture.
Ability and willingness to travel occasionally, domestically and internationally, to support executives, team off-sites, and key events.

Nice To Haves

Public company experience, or experience in an Office of the CFO or Chief Executive Officer.

Responsibilities

Proactively manage complex calendars across multiple time zones.
Coordinate domestic and international travel, including flights, hotels, and visas where applicable.
Manage executive expense reporting and reconciliation accurately and on time in accordance with GitLab’s travel and expense policies.
Support the Senior Executive Business Partner in coordinating recurring Finance leadership activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars.
Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner.
Handle confidential financial, personnel, and material non-public information discreetly and in accordance with GitLab’s insider trading and quiet period policies.
Provide coverage and backup for the CFO’s Senior Executive Business Partner.