Executive Assistant - Office of the CEO
About The Position
Iterative Health is seeking an Executive Assistant to the Office of the CEO who will provide executive support and help oversee day-to-day operations of the New York office. The role serves as a trusted partner to the CEO’s office, keeping priorities on track, anticipating needs, handling sensitive information with discretion, and helping the company operate effectively in a fast-paced, high-growth environment. Responsibilities span calendar and travel management, executive and company meeting support, communications, office operations, vendor coordination, employee experience logistics, and support for strategic initiatives and special projects. The position is hybrid, with in-office work in New York and flexibility to come in more often as needed when the Office of the CEO is in. The posting also describes a hybrid arrangement involving two days per week in either the NYC or Boston office.
Requirements
- At least 6 years of experience supporting senior executives, founders, or C-level leaders.
- Experience supporting executives in a startup or other PE/VC high-growth organization, managing competing priorities, embracing change, and building scalable ways of working.
- Exceptional organizational skills and ability to manage multiple priorities simultaneously.
- Strong judgment, discretion, and professionalism when handling confidential information.
- Excellent written and verbal communication skills.
- Proactive, resourceful mindset and willingness to take ownership and solve problems independently.
- Ability to adapt quickly as priorities evolve.
- Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.
Nice To Haves
- Experience in professional services is a plus, but not required.
Responsibilities
- Manage calendars for Office of the CEO team members, balance shifting priorities, and resolve scheduling conflicts.
- Coordinate domestic and international travel, accommodations, itineraries, and expense reports.
- Support executive meetings, board meetings, leadership meetings, and company events.
- Manage communications as a trusted gatekeeper with professionalism and discretion.
- Handle confidential and sensitive information with integrity.
- Anticipate executive needs and proactively solve problems.
- Manage day-to-day operations of the New York office and maintain a welcoming, organized, productive workplace.
- Coordinate office vendors, maintenance requests, supplies, equipment, and building relationships.
- Plan office lunches, celebrations, employee events, and team gatherings.
- Partner with the People team on onboarding and offboarding logistics, workspace setup, and employee experience initiatives.
- Maintain conference rooms, common spaces, and office inventory.
- Build and foster relationships with internal stakeholders, external partners, vendors, and customers to support collaboration and communication.
- Support strategic initiatives and special projects led by the CEO.
- Assist with planning executive offsites, leadership meetings, and company-wide events.
- Perform related duties as requested.
Benefits
- Comprehensive medical, dental, and vision coverage, with up to 80% of premiums covered by Iterative Health.
- Mental health and wellness support through Spring Health.
- Health HSA or FSA options and employer-supported commuter FSA contributions.
- Unlimited PTO, 12 company holidays, and a company-wide shutdown between Christmas and New Year's.
- 401(k) program with company match of up to 3% (up to $3,000 annually).
- Weekly in-office lunch benefit every Tuesday.
- 100% company-paid short-term and long-term disability coverage.
- Annual wellness and professional development stipend.
- Hybrid work environment with in-office collaboration two days per week in either the NYC or Boston office.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
