Executive Assistant

Maven Recruiting Group • San Francisco, CA

1d • Hybrid

About The Position

A highly regarded venture capital firm is seeking an Executive Assistant to support a busy executive with an intense private global travel schedule. This hybrid role is based in San Francisco, California, and offers a base salary of $145,000–$170,000, depending on experience. It is suited to someone who enjoys high-touch support, helping people, and coordinating smooth travel experiences.

The role focuses on complex travel coordination and executive support for an executive whose schedule changes quickly, often at short notice. The Executive Assistant will manage domestic and international travel and help the executive stay focused on investors, founders, and strategic priorities. The successful candidate will be kind, resourceful, relationship-driven, and interested in becoming a trusted right hand to the executive.

Requirements

• Previous executive support experience with significant travel coordination responsibilities.
• Proven ability to manage complex and frequently changing travel schedules.
• Private travel experience.
• Strong communication skills and excellent judgment.
• Highly organized, with exceptional attention to detail.
• Able to remain calm under pressure and operate in a fast-paced, high-expectation setting.
• Willing and excited to travel extensively alongside the executive, including frequent domestic and international travel as business needs require.

Nice To Haves

• Warm, personable, and genuinely enjoys building relationships with people.
• Collaborative, no-ego approach and a team-player mindset.
• Resourceful, proactive, ambitious, and eager to learn and grow within a venture capital environment.

Responsibilities

• Coordinate complex domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries.
• Manage real-time travel changes, cancellations, and last-minute adjustments with professionalism and urgency.
• Coordinate calendars, meetings, and scheduling across multiple time zones.
• Anticipate the executive’s needs and proactively solve problems.
• Handle expense reports, travel budgets, and related administrative tasks.
• Assist with investor meetings, conferences, offsites, and special events.
• Build strong relationships with vendors, travel partners, portfolio companies, and internal stakeholders.
• Support personal and professional administrative responsibilities with discretion and confidentiality.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed