Executive Assistant, R&D

Squarespace•New York City, NY

1d•$79,500 - $120,000

About The Position

Squarespace is seeking a tech-savvy, detail-oriented, proactive Executive Assistant to provide high-level administrative and clerical support to leaders in its Product and Engineering function and their teams. The role supports one or more VP-level or more senior leaders, helping ensure efficient operations and seamless executive support. The position includes managing complex calendars, coordinating travel and meetings, preparing agendas and materials, recording notes and following up on action items, processing expenses, and drafting or formatting communications and presentations. It also supports team operations through workflow improvements, recurring reporting, cross-department coordination, and independent management of shifting priorities. The Executive Assistant will plan team meetings, offsites, all-hands meetings, and celebrations; coordinate event logistics with Workplace Services; manage discretionary funds for recognition and milestones; and support team engagement and communications. The role requires strong organization, accuracy, judgment, discretion, communication, and proficiency with Google Workspace. The role offers a cash compensation range of $79,500–$120,000 USD. Compensation varies based on job-related criteria, including skills, experience, and location. Eligible employees may also receive an option to purchase company stock.

Requirements

4–6+ years of experience as an Executive Assistant or administrative professional supporting VP-level and above.
Experience providing high-level administrative support with autonomy and accountability.
Ability to anticipate needs and proactively improve administrative systems and processes.
Strong organizational skills and ability to manage multiple priorities.
Excellent attention to detail, accuracy, and follow-through.
Ability to work independently and make decisions in fast-paced, ambiguous environments.
Discretion and sound judgment when handling confidential information.
Clear and confident communication across levels and functions.
Proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, Slides, and Drive.
High school diploma.

Nice To Haves

Associate’s or Bachelor’s degree.

Responsibilities

Provide high-level administrative support to one or more VP-level or more senior leaders, managing complex calendars with minimal oversight.
Coordinate travel, meeting logistics, and cross-functional schedules.
Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests.
Prepare meeting agendas and materials, take notes, and follow up on action items.
Complete expense reports and reconcile transactions in a timely manner.
Draft, edit, and format communications, presentations, and reports for internal and external audiences.
Maintain and update team mailing lists, rosters, and shared documentation.
Streamline workflows and improve administrative support processes.
Manage recurring reporting and presentation submissions in partnership with team members.
Coordinate cross-department initiatives and support alignment with business priorities.
Independently handle multiple high-priority tasks and exercise judgment when priorities shift.
Plan and coordinate team meetings, offsites, all-hands meetings, and milestone celebrations.
Coordinate event logistics with Workplace Services, including catering, AV setup, and vendor coordination.
Manage discretionary funds for team recognition, birthdays, and anniversaries.
Support team culture through engagement activities and internal communications.

Benefits

Choice of medical plans, including an option for 100% covered premiums for medical, dental, and vision.
Supplemental life and disability insurance plans.
Fertility and adoption benefits.
Headspace mindfulness app subscription.
Global Employee Assistance Program.
Retirement benefits with employer match.
Flexible paid time off.
20 weeks of parental leave and up to 12 weeks to care for an ill family member.
Pretax commuter benefit.
Education reimbursement.
Employee donation match to community organizations.
Eight Global Employee Resource Groups (ERGs).
Dog-friendly workplace.
Free lunch and snacks.
Private rooftop.
Hack week twice per year.
Eligible employees may receive an option to purchase company stock.