Executive Administrative Assistant
About The Position
LifeSouth Community Blood Centers is seeking an Executive Administrative Assistant at its Headquarters in Gainesville, Florida. The role provides high-level administrative support to the President/CEO, Chief Financial Officer, and Associate General Counsel, helping coordinate executive activities and communications in a fast-paced, mission-driven environment. The position supports executive calendars, meetings, travel, communications, records, expenses, and document preparation. It also provides logistical and administrative support for Board and committee meetings, company events, recurring leadership meetings, and special projects. The role requires discretion with sensitive information and the ability to manage competing priorities independently and collaboratively. This is a full-time position with a starting salary range of $20.00–$22.00 per hour. A criminal background check and drug screen are required upon a conditional offer of hire. The workplace is drug-free and tobacco-free.
Requirements
- Associate degree required.
- Exceptional organizational and time management skills, including the ability to manage competing priorities and deadlines.
- Ability to adapt to changing needs and priorities in a fast-paced, mission-driven environment.
- Excellent written and verbal communication skills and a professional, polished approach.
- Self-motivation and ability to work independently, take initiative, and collaborate effectively.
- Strong attention to detail, sound judgment, and discretion when handling sensitive and confidential information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and related software.
- Valid driver's license and ability to meet company eligibility requirements.
Nice To Haves
- Bachelor’s degree preferred.
- Previous experience providing high-level administrative support to executives or senior leadership strongly preferred.
Responsibilities
- Manage and coordinate calendars, meetings, appointments, and travel arrangements for the President/CEO and CFO.
- Facilitate communication among executive leadership, Board members, staff, and external stakeholders.
- Serve as a point of contact for internal and external inquiries and coordinate communications and requests on behalf of the President/CEO, CFO, and Associate General Counsel.
- Draft correspondence, manage incoming calls, and provide general administrative support to executive leadership.
- Coordinate meeting logistics, including scheduling, preparation, materials, and participant communications.
- Provide administrative and logistical support for quarterly Board and committee meetings, including preparing and distributing agendas and meeting materials on time.
- Assist with planning and coordinating company events, annual Board events, quarterly Director and Manager meetings, and recurring executive meetings.
- Process and track expense reports and reimbursements for the President/CEO, CFO, and Associate General Counsel.
- Maintain organized and confidential electronic and physical records, documents, and correspondence for executive offices.
- Assist in establishing and maintaining an organized system for company contracts.
- Prepare, compile, and distribute reports, presentations, correspondence, and other documents as needed.
- Coordinate mailings and assist with administrative requests from internal and external sources.
- Support special projects and other administrative initiatives as assigned.
Benefits
- Generous paid time off (PTO) plan.
- Medical, dental, and vision insurance available to full-time employees beginning the first of the month after 60 days.
- Supplemental insurance, including life, cancer, accident, and disability coverage.
- Access to mental wellness resources and counseling through telehealth.
- Free basic life insurance for full-time employees.
- Health Savings Account (HSA) with employer match each pay period.
- Employer-funded retirement plan for vested employees and a 403(b) plan.
- Access to wages before payday.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
