Executive Assistant Sr

Loma Linda University Health • San Bernardino, CA

1d

About The Position

The Executive Assistant Sr provides executive-level professional support to executive leadership staff. The role has a broad scope of advanced administrative responsibilities, including maintaining calendars, handling correspondence, serving as a liaison between assigned executives, employees, and other key stakeholders, preparing presentations, answering telephones, resolving problems, maintaining file systems, assisting with major projects, coordinating complex projects, and attending meetings on behalf of an executive leader. Performs other duties as needed.

Requirements

• Bachelor's degree required; experience may be considered in lieu of a degree.
• At least five years of senior-level administrative experience required.
• Able to read, write, and speak with professional quality.
• Proficient in word processing software, including Microsoft Word, Excel, and PowerPoint, and other computer and software programs necessary for the position.
• Knowledgeable of office business machines.
• Able to develop charts and graphs.
• Able to work with people tactfully and diplomatically, relate well with team members, handle conflict and criticism objectively, and maintain confidentiality.
• Able to exercise judgment in sensitive and confidential matters.
• Able to take initiative to accomplish tasks.
• High proficiency in grammar; able to express thoughts clearly and concisely and proofread for context and content accuracy.
• Able to perform basic math functions and follow simple and complex instructions.
• Able to manage multiple assignments to completion, work independently without frequent supervision, problem-solve, and make independent decisions.
• Able to recognize faces, hear on the phone, in person, and in the environment, and see or hear equipment indicators.
• Able to distinguish colors as necessary, hear sufficiently for general conversation and workplace sounds, and see adequately to read computer screens and written documents necessary to the position.

Nice To Haves

• At least one year of project management experience preferred.
• Experience in healthcare, academic, psychiatric, and/or outpatient settings preferred.
• Knowledge of medical terminology preferred.

Responsibilities

• Maintain calendars and handle correspondence for assigned executives.
• Serve as a liaison between assigned executives, employees, and other key stakeholders within the organization.
• Prepare presentations and answer telephones.
• Resolve problems and maintain a system of files.
• Assist with major projects and coordinate complex projects.
• Attend meetings on behalf of the executive leader.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior