Executive Assistant Jobs in Milwaukee, NC

About The Position

Requirements

• Minimum 7 years in an administrative support or related position.
• Proven ability and experience in the above noted key accountabilities.
• Outstanding interpersonal, communication, organization, planning and analytical skills.
• Proactive, results focused, with ability to work on multiple projects simultaneously.
• High proficiency in Microsoft Office software with an emphasis on Outlook, Word and Power Point.
• A track record of teamwork along with a strong desire to learn.
• Professional presentation and strong interpersonal skills.
• Strong customer service orientation and ability to maintain composure during stressful situations.
• Confidentiality and corporate loyalty.
• Dependable and dedicated.
• Effective communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Proven track record of good attendance and performance.

Responsibilities

• Supports the effective time management of the Vice President of Operations. Including but not limited to: tracking commitments and external responsibilities; maintaining and anticipating calendars, ensuring notification of upcoming deadlines, and assisting in meeting preparation. Also supports and coordinates confidential executive administrative support as required for the direct reports of the VP, Operations.
• Prepares internal and external correspondence, reports and presentations from basic instructions or prior precedents.
• Read and screen incoming correspondence and reports making preliminary assessments of the importance of materials and organizing documents; handles some matters personally, forwarding appropriate material to the VP and/or their staff.
• Supports the resource planning and activities for the Operations team.
• Answers routine and non-routine inquiries and directs to appropriate person.
• Has the judgment and knowledge to know when to escalate urgent issues, when to handle in the normal course of business and when issues can be better handled by more junior staff or by themselves.
• Provides a variety of administrative functions including; coordinates travel arrangements, prepares expense & VISA reconciliation reports, time entry, manages files, arranges meetings; prepares and distributes agenda and meeting packages, takes meeting minutes and follows up on action items.
• Able to organize, coordinate and attend group social events.
• Provides assistance with budgeting activities including invoice coding, capital and operating budget analysis, monthly accruals, and account reconciliations.
• Demonstrates key behaviors and meets identified expectations outlined in our four cultural pillars – one team, continuous improvement, customer focus and personal accountability.

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Spending Accounts
• Competitive Compensation
• Defined Contribution Pension Plan and Group RRSP
• Group Life Insurance
• Vacation, Earned Time off, Birthdays Off Work and 13 Recognized Holidays
• Tuition Reimbursement
• Social Club
• Onsite Parking
• Wellness Programs