Executive Assistant

Norm • New York City, NY

1d • Onsite

About The Position

Norm is hiring an Executive Assistant to support up to four Partners at Norm Law. The role requires exceptional organization, sound judgment, and a proactive mindset. The Executive Assistant serves as an operational backbone for the Partners, helping them work effectively and contributing across the team.

Responsibilities include managing complex calendars and resolving scheduling conflicts; supporting communications and stakeholder follow-up; coordinating meetings, events, and executive travel; and assisting with office operations and other administrative tasks. The position is on-site in New York City, with an in-office expectation of five days per week.

Requirements

• Bachelor’s degree.
• At least 5 years of experience as an Executive Assistant or in a similar role supporting executives in a fast-paced environment.
• Excellent organizational and time-management skills, with a resourceful mindset.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace and ability to learn new tools quickly.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Proactive approach to identifying and improving inefficient processes.
• Comfort navigating changing priorities and ambiguity.
• Practical, hands-on use of AI in day-to-day work, with the ability to discuss concrete tools, workflows, and outcomes during the interview process.

Nice To Haves

• Experience in high-growth startups.
• Experience planning and managing events.

Responsibilities

• Manage and optimize complex calendars for one or more busy executives.
• Resolve scheduling conflicts and proactively prioritize commitments.
• Serve as a liaison between executives and internal and external stakeholders, ensuring timely follow-up on requests.
• Manage, prioritize, and triage incoming messages and correspondence.
• Draft and edit communications on behalf of executives as needed.
• Develop an understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions.
• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed.
• Support planning and execution of events such as conferences and team offsites.
• Arrange executive travel, including flights, accommodations, dining, and transportation.
• Prepare and manage travel itineraries and related documentation.
• Support office operations, including ordering supplies, coordinating vendors, and keeping common areas stocked and organized.
• Perform ad-hoc administrative tasks to support executive effectiveness.

Benefits

• 401(k) with employer match.
• Health coverage.
• Dental coverage.
• Vision coverage.
• Unlimited paid time off.
• Free lunch in the office daily.
• Employee referral bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior