Executive Assistant

Changeis•Washington DC, WA

1d•Hybrid

About The Position

The Executive Assistant provides comprehensive administrative and operational support to executives, managing scheduling, coordination, communications, internal logistics, and executive workflow. The role is intended to maximize executive productivity, ensure follow-through, and maintain an efficient cadence across meetings, priorities, and organizational activities. It is a high-trust position requiring professionalism, discretion, sound judgment, and exceptional organizational skills in a fast-paced environment where priorities may shift quickly. The position is based in Washington, DC, with a hybrid arrangement requiring at least three days onsite. Compensation is up to $105,000, depending on experience, plus a performance bonus.

Requirements

3–7 years of experience supporting senior executives or business leaders.
Exceptional organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
Ability to manage competing priorities in a fast-paced environment.
Strong follow-up, problem-solving, and coordination skills.
Experience coordinating across multiple departments and organizational levels.
Proficiency with Microsoft 365, Teams, Zoom, Google Workspace, Slack, and similar tools.
Ability to handle confidential information with discretion and professionalism.
Positive, solution-oriented attitude; friendly, professional, and composed demeanor.
Ability to anticipate needs and work independently.
Strong sense of accountability and attention to detail.
Comfort managing local errands and operational responsibilities as needed.

Responsibilities

Manage executive calendars, meeting scheduling, logistics, and prioritization.
Prepare agendas, briefing materials, and meeting summaries.
Coordinate communications between executive leadership and internal and external stakeholders.
Monitor incoming requests, identify priorities, and ensure executive readiness.
Capture and track action items and decisions from executive meetings.
Maintain dashboards, trackers, and weekly status reports.
Follow up with team members and external partners to ensure deadlines are met.
Escalate issues when progress stalls or additional direction is needed.
Coordinate local errands, deliveries, and administrative tasks as needed.
Assist with office coordination, supplies, and vendor relationships.
Support internal events, meetings, offsites, onboarding logistics, and workplace planning.
Provide general operational assistance to support smooth day-to-day activities.
Draft professional correspondence, meeting notes, and executive summaries.
Maintain effective information flow and confidentiality.
Organize shared files, templates, records, and administrative documentation.
Assist with preparing presentations and other executive-level materials.