Scheduling Manager (Administrative Assistant to the County Executive), Grade N24

Montgomery County•101 Monroe St Rockville MD 20850 USA, MD

About The Position

The Office of the County Executive is seeking an experienced executive Scheduling Manager (Administrative Assistant to the County Executive) to manage the County Executive’s time and calendar in a fast-paced, high-profile environment. This executive-level administrative position requires broad knowledge of County Government programs and operations, or the ability to acquire that knowledge rapidly. The employee works directly with and takes daily direction and assignments from the County Executive. The Scheduling Manager independently evaluates requests for the County Executive’s time, determines priorities based on the administration’s policy agenda and the significance of issues, and accepts or declines invitations on the Executive’s behalf. The role ensures the schedule reflects administration priorities and serves as a liaison between the County Executive and elected officials, government departments and agencies, community organizations, residents, and other stakeholders. The position directs the scheduling function for the Office of the County Executive and oversees scheduling support staff. This is a merit-term position with benefits. The term ends December 31, 2030, and may be extended for an additional four years, through December 31, 2034. The anticipated hiring range is $80,070–$120,594, based on qualifications and experience.

Requirements

Seven years of extensive experience in progressively responsible administrative secretarial work, including three years in a Senior Executive Administrative Aide capacity or equivalent.
Completion of high school or a high school certificate of completion recognized in the State of Maryland.
An equivalent combination of education or experience may be substituted.

Nice To Haves

Experience managing a senior executive’s schedule with authority to accept and decline requests on the principal’s behalf.
Experience planning a long-range calendar around factors such as budget and public engagement cycles.
Experience preparing briefing materials for a senior executive.
Experience leading or coordinating the work of other administrative staff.
Knowledge of Montgomery County Government, its communities, and its civic and community organizations.

Responsibilities

Manage the County Executive’s daily and long-range schedule, evaluating requests, setting priorities, obtaining input from senior staff as needed, and accepting or declining requests on the Executive’s behalf.
Initiate scheduling requests when appropriate based on knowledge of the Executive’s priorities and issue significance.
Ensure every request for the Executive’s time receives a timely determination and response.
Establish response standards, track pending requests, and report status to the Chief Administrative Officer and Special Assistants to the County Executive.
Allocate the Executive’s time in alignment with administration priorities and plan the long-range calendar around the budget cycle, legislative session, Council calendar, and major community events.
Identify and resolve potential schedule conflicts in advance and independently restructure the schedule on short notice when priorities or circumstances change.
Maintain current knowledge of critical issues through regular meetings with the County Executive, Chief Administrative Officer, Special Assistants, and Senior Management Team, and use that knowledge to make scheduling decisions and determine when urgent matters require interruption.
Ensure the County Executive is prepared for meetings and events by gathering agendas, data, and background information and preparing briefing materials.
Plan and coordinate arrangements for meetings, public appearances, press conferences, events, and travel, confirming participants, programs, locations, travel times, and other details.
Serve as liaison between the County Executive and the Senior Management Team, department and agency directors, Council members, State and Federal officials, private-sector senior managers, community representatives, and the public.
Attend to confidential, complex, and sensitive matters.
Develop and implement workflow processes, procedures, and tracking systems for scheduling and liaison functions.
Oversee the scheduling assistant and assign, review, and coordinate work performed by other administrative staff supporting scheduling.
Draft, edit, and review correspondence and other documents for the County Executive.
Receive, investigate, and respond to inquiries from residents and organizations regarding requests for the County Executive’s time.
Establish and maintain complex, sensitive, and confidential Office of the County Executive files and records in accordance with County records requirements.
Perform related duties as required.